PROJECT REGISTRAR
Vizcaya Museum and Gardens is a National Historic Landmark and accredited museum in Miami, Florida
(www.vizcaya.org). The Project Registrar will primarily work remotely, and in tandem with museum
collections staff and the Curator, on a project to augment and complete records in Vizcaya’s collection
database. The Project Registrar will review, edit, research, and add metadata according to institutional
authority records, and upload recently captured images to the database. Once vetted, the Project
Registrar will publish the records to the online collections portal. The completed catalogue object
records will be used for inventory and research purposes, eventually to be included in Vizcaya’s public
online digital collections. The Contract Registrar is on the Engagement & Cultural Resources Team in the
Art & Artifact Stewardship Department, and reports to the Collections Manager.
Vizcaya is owned by Miami-Dade County and is operated by the non-profit Vizcaya Museum and
Gardens Trust, Inc. Our mission is to preserve the estate’s cultural and environmental resources to
engage people in connecting with the past, understanding the present and shaping the future. Our
vision is to position Vizcaya as an enduring, inclusive, and innovative place that inspires people to
embrace the cultural vitality and environmental sustainability of the world around us.

Essential Functions

• Work with the AAS Director and Collections Manager to formulate and execute a process for

reviewing, editing, and completing object records for public access.

• With Collections Manager, review and refine the already existing data dictionary and data content

standards, and develop new standards and processes.

• Review, edit and augment database records, upload vetted images to the collection database.

• Research objects in physical collection files and archives as needed to augment database records.

• Work with the Collections Manager to track the number of database records completed.

• Attend weekly virtual department team meetings.

• Report monthly progress and meet milestones directly related to institutional goals.

This job description is not designed to be comprehensive; duties, responsibilities and activities may
change at any time with or without notice.

Position Requirements

• Undergraduate degree in museum studies, fine art, art history, anthropology or related field.
• At least 1-2 years of hands-on experience working with a museum database and working knowledge

of data content standards. Experience working with Proficio applications is highly desirable.

• Understanding and demonstrated knowledge of registrar and museum best practices.

• Demonstrated communications and project management skills. Attention to detail.

• Positive attitude, good interpersonal skills, flexibility and commitment to collaboration.

• English fluency.

• Proficiency with Microsoft Office.

Compensation
Vizcaya Museum and Gardens offers competitive compensation, generous paid leave and retirement

benefits for part-time employees. The starting salary for this position is $21.64/hour.

Work Environment/Physical Demands
The majority of work is done offsite with periodic site visits for research onsite or in Vizcaya’s climate-
controlled and non-climate-controlled storage spaces. Must be able to ascend/descend stairs and
ladders and frequently move museum objects weighing up to 50 pounds. Vizcaya is a non-smoking
environment.
Position Type/Expected Hours of Work/Schedule
This is a part-time position (24 hours per week) for 7 months beginning no earlier than February 1, 2024,
and ending on or around August 15, 2024. The Project Registrar position is approximately 90% remote
offsite database work, typically during regular office hours, Monday – Friday.
To Apply
Please submit a resume and a cover letter expressing your interest in this position to: HRVizcaya@vizcaya.org

Please reference the position title in the subject line of your email.

Equal Opportunity Employer
Vizcaya Museum and Gardens is committed to equity and inclusion and is engaged in a strategic process
to ensure that our staff, Board and volunteers reflect our community’s diversity. Vizcaya welcomes
applicants from groups that are underrepresented in cultural organizations and seeks to recruit, develop
and retain a diverse workforce.
Vizcaya Museum and Gardens is an equal opportunity employer. Vizcaya respects people of all
backgrounds and does not discriminate based upon race, religion, color, national origin, ancestry, sex,
pregnancy, childbirth, sexual orientation, gender identity, gender expression, age, marital status, familial
status, status as a protected veteran, status as an individual with a disability, status as a victim of
domestic violence, dating violence or stalking, or other applicable legally protected characteristics
protected by law.

Updated January 16, 2024