Overview:

The Human Resources Assistant is a pivotal support role within the HR department. This position is responsible for a broad range of activities, including lead generation, appointment scheduling, follow-up communications, data management, and general administrative duties. The ideal candidate will ensure operational efficiency and maintain high standards of professionalism and confidentiality.

Key Responsibilities:

Recruitment Support:

• Post job advertisements across multiple platforms to attract top talent.
• Manage and update the lead database to ensure accurate tracking of potential candidates.
• Coordinate and confirm scheduled interviews and appointments daily.
• Enter and maintain accurate data in the relevant HR systems.
• Prepare daily and weekly reports summarizing recruitment activities and outcomes.
• Review and verify employee timesheets and payroll data for accuracy and compliance.
• Answer and manage incoming calls with a focus on responsiveness, courtesy, and professionalism.
• Engage with potential candidates via calls, texts, and emails to schedule interviews, following established protocols.
• Provide excellent customer service, documenting all interactions in the appropriate systems.
• Assist in resolving IT-related issues with the support of the IT Specialist.
• Serve as a backup for various positions within the team as needed.
• Perform additional administrative tasks as required.

Required Skills and Qualifications:

• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite and HR Information Systems.
• Ability to handle confidential information with discretion.
• Proactive and able to work independently as well as part of a team.

Education and Experience:

• Associate degree in Human Resources, Business Administration, or a related field preferred.
• Previous experience in an administrative or HR support role is highly desirable.

Working Conditions:

• Office environment requiring periods of sitting and operation of standard office equipment.
• May require occasional flexibility in hours to cover for absent team members or meet project deadlines

Job Type: Full-time

Pay: $15.00 - $16.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person