ESSENTIAL JOB FUNCTION:

The conditions herein represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions, which are identified with an asterisk (**).

Job Description:

The Payroll and Compliance Specialist will oversee payroll operations and ensure compliance with relevant laws and regulations. This role requires meticulous attention to detail, strong analytical skills, and a deep understanding of payroll processes and legal requirements.

Responsibilities: **

• Manage end-to-end payroll processing for employees, including data entry, calculations, and paycheck or direct deposit distribution.
• Ensure accuracy and timeliness of payroll transactions, including deductions, garnishments, and tax withholdings.
• Maintain payroll records and employee information in compliance with data protection regulations.
• Collaborate with HR and finance teams to resolve payroll discrepancies and address employee inquiries related to compensation and benefits.
• Stay updated on federal, state, and local payroll tax laws and regulations to ensure compliance with reporting and filing requirements.
• Oversee third-party payroll provider submission of payroll tax returns, including quarterly and annual filings, in accordance with statutory deadlines.
• Conduct audits and internal reviews to identify potential compliance issues and implement corrective measures as needed.
• Assist with payroll-related audits by external agencies and provide documentation and support as required.
• Maintain, reconcile & remit 403(b) and retirement on a biweekly basis and assist with the annual audit.
• Update all employees’ payroll and benefits records for the new year.
• Distribute employee W-2s at year-end.
• Process Unemployment wage information on an as-needed basis for the Unemployment Office's requests for employment verification and wage information, as well as for Social Security, welfare, housing, and childcare.
• Maintain General Ledger accounts with payroll.
• Prepare production and ratio reports (biweekly, monthly, quarterly, and annual) as well as employee average pay reports on a quarterly and yearly basis.
• Prepare reports for NIB and Unique Source for quarterly ratios and sales. Prepare annual report for NIB.
• Work with HR to maintain employee pay records.
• Provide payroll-related information for annual audits and assist with other audit-related tasks.
• Develop and document payroll policies, procedures, and best practices to ensure consistency and efficiency.
• Participate in cross-functional projects and initiatives to improve payroll processes and systems.

Responsibilities: **

• A bachelor's degree in finance, business administration, or a related field is preferred but not required.
• 2 - 5 years of experience in payroll processing and compliance, preferably in a multi-state or global environment.
• Proficiency in payroll software and HRIS platforms (e.g., UKG, Inova payroll, ADP) and advanced Excel skills.
• Strong knowledge of payroll tax laws, regulations, and reporting requirements at the federal, state, and local levels.
• Excellent communication and interpersonal skills, with the ability to interact effectively with internal stakeholders and external partners.
• Detail-oriented approach focusing on accuracy, confidentiality, and data integrity.
• Certified Payroll Professional (CPP) designation or equivalent certification preferred.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Perform additional duties as assigned by the HR Manager.

Company, Team, Individual Responsibilities:

• Will observe and adhere to the Standard of Performance requirements in the employee handbook.
• Maintain open communication with immediate supervisor, senior managers, subordinates, and coworkers.
• Participate in company events.
• Support the vision and mission of VisionCorps.

WORKING CONDITIONS

• Office Environment
• Occasional Travel

PHYSICAL DEMANDS

• **Prolonged periods of sitting to perform computer work
• **Use hands to operate repetitively, finger, handle, or feel computers and office equipment
• **Verbal communication to exchange information both by phone and in person.

*

Job Types: Full-time, Part-time

Pay: $53,000.00 - $56,000.00 per year

Expected hours: 35 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work setting:

• Office

Experience:

• Accounting: 1 year (Required)

Ability to Commute:

• Lancaster, PA 17603 (Preferred)

Ability to Relocate:

• Lancaster, PA 17603: Relocate before starting work (Preferred)

Work Location: In person