JOB DESCRIPTION - DEPUTY CLERK TREASURER

PAYROLL

-Weekly Payroll processing – Approximately 30 Employees

-Process Trust & Agency account weekly and monthly online bank transfers

-Keep track of and file Personnel records –Maintain employee accruals worksheet weekly.

-Monthly reporting retirement employee contributions to NYS Retirement System

-Notify Saratoga County with all employment changes with Personnel

-Prepare and file Payroll Warrants before each Board Meeting

ACCOUNTS PAYABLE/ACCOUNTING

-Run A/P checks every 2 weeks, mail checks and file vouchers

-Assist Deputy Treasurer with A/P vouchers when necessary

-Process journal entries as necessary

-Assist with bank account reconciliations

-Accounts Receivable for invoices and special receipts

WATER AND SEWER

-Customer Service both phone and window

-Enter all meter reads from books into system

-Process W/S bills twice per year (March/September)

-Process payments and input into the system

-Track any issues with W/S bills and rectify the issue

-End of day cash out & balance cash drawer

-File paid bills

-Record request for Water/Sewer turn off or on information and update Edmunds software

TAX

-Process tax bills twice per year

-Process payments and input into the system

-End of day cash out & balance cash drawer

-File paid bills

-Prepare relevy report for the County

MISCELLANEOUS

-Answer phones daily

-Provide customer service daily

-Mail distribution daily

-Provides clerical support to Clerk Treasurer, Mayor, Board of Trustees, Superintendent of Public Works, Building Inspector (phones, taking meeting minutes, make copies, filing, customer interaction, etc.)

-Prepare Tax searches

-A/R invoicing typing, receiving, and recording (tax searches, water, sewer, misc. etc.)

-Ordering all office supplies and maintain inventory list

-Copying & Filing new property transfers after writing them into the current tax roll

-Miscellaneous projects given by Clerk Treasurer

-Update Village Website

-Process Omitted Taxes for Town Assessor

-Registrar of Vital Statistics (Appointment)

-Notarize Documents as needed

-Fill in for Clerk Treasurer at bi-weekly Board meetings when they are unavailable

Planning Board

-Miscellaneous clerical work for the Planning Board

-Prepare agenda, vouchers & tape for the monthly meetings

-Notify newspaper of public hearing ads

Zoning Board
-Miscellaneous clerical work for the Zoning Board

-Prepare agenda, vouchers & tape for the monthly meetings

-Notify newspaper of public hearing ads

Job Type: Full-time

Pay: $20.00 - $22.60 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift

Application Question(s):

• Are you a qualified Notary?
• Must be able to attend evening Board meetings on occasion

Ability to Relocate:

• South Glens Falls, NY 12803: Relocate before starting work (Required)

Work Location: In person