We are seeking a detail-oriented and organized Clerk to join our team.

• Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
• Record information from meetings and or other formal proceedings.
• Distribute materials to employees or customers.
• Issue public notification of all official activities or meetings.
• Prepare documentation for contracts, transactions, or regulatory compliance.
• Record and maintain all vital and fiscal records and accounts.
• Prepare meeting agendas or packets of related information.
• Prepare informational or reference materials.
• Prepare and collect documents for the municipal elections.
• Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
• Maintain and update documents, such as municipal codes.
• Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.
• Manage clerical or administrative activities.
• Perform budgeting duties, such as assisting in budget preparation, expenditure review.
• Perform general office duties, such as typing or proofreading correspondence, distributing or filing official forms, scheduling appointments, handling phone correspondences and email correspondences.
• Act as the Village FOIA officer.
• Respond to requests for information (FOIA) from the public, other municipalities, state officials, or state and federal legislative offices.
• Complete yearly FOIA and OMA training.
• Collect deposits, payments or fees.
• Complete Village deposits.
• Search files, databases or reference materials to obtain needed information.
• Perform contract administration duties, assisting with bid openings or the awarding of contracts.
• Serve as a notary public.
• Manage the Village website.
• Collect and distribute mail.

Job Type: Part-time

Schedule:

• Day shift
• No weekends

Experience:

• Customer service: 1 year (Preferred)

License/Certification:

• Certified Notary Public (Required)

Ability to Commute:

• Hebron, IL 60034 (Required)

Work Location: In person