1 VCS After School Care Office Assistant Job in Tulsa, OK

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VCS After School Care Office Assistant

Victory Church

Tulsa, OK | Full Time

$36k-47k (estimate)

1 Month Ago

VCS After School Care Office Assistant

Victory Church Tulsa, OK

$36k-47k (estimate)

Full Time | Religious Organizations 1 Month Ago

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Victory Church is Hiring a VCS After School Care Office Assistant Near Tulsa, OK

VCS After School Care Office Assistant
Position Status: Full Time
Classification: Non-Exempt
SUMMARY
The VCS After School Care Office Assistant position is responsible for maintaining the office area at Victory Christian School’s After School Care program. This role will be responsible for administrative duties pertaining to the ASC office and Summer Fun program.
DUTIES AND RESPONSIBILITIES

Manage administrative tasks for the ASC office and Summer Fun program including: answering phones and emails, relay messages to Enrichment Manager and keep the office area stocked and clean.
Oversee and manage the parent/student pick-up/drop-off system by checking students in and out per system requirements and safety standards.
Ensure safety standards on verification of pickup and drop-off is adhered to per VCS guidelines and policy.
Communicate with ASC Staff when a child’s parent is there to pick them up.
Create rosters for regular and non-school days including editing and printing weekly rosters out and placing them in binders each Friday.
Enter billing data each day for students that attended the ASC program.
Communicate with parents on their billing accounts as needed.
Accounts Receivable duties including calling/emailing overdue accounts.
Assist with childcare duties as needed to support the ASC staff.

Summer Fun Duties:

Assist with Summer Fun enrollment by sending out and accepting enrollment packets.
Assist parents with any questions or assistance on summer fun enrollment packets.
Receive payments via phone or in-person for Summer Fun program.
Invoice and billing data entry duties for the Summer Fun program.
Attend field trips during the Summer Fun program.
Oversee staff and children on Summer Fun field trips.
Keep accurate headcounts for field trips including children and adults.
Ensure all safety standards for field trips, pick up and drop off are adhered to at all times.
Oversee and manage the supplies for Summer Fun program to Summer Fun staff.
Be the liaison via “walkie-talkie” for the Summer Fun program and Director to communicate pertinent information.
Other duties as assigned.

QUALIFICATIONS

High school diploma or GED.
Ability to work in a team environment.
Excellent communication skills including verbal and written.
Positive customer-oriented attitude and professional image.
Ability to understand and follow instructions.

ESSENTIAL JOB FUNCTIONS
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:

Sitting, standing, bending, kneeling, squatting, crawling, stooping, walking, and the ability to lift and carry up to 35 pounds and in case of emergency a 40-pound child;
Reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies
Working in both an indoor environmentally controlled setting as well as working outdoors in the heat of the day for extended periods of time;
Sighted with peripheral, near, and far vision;
Hearing and speaking;
Excellent English communication skills.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Ministry Requirements

Maintains Victory protocol, policies and procedures.
Demonstrates integrity.
Performs and maintains tasks with an appropriate level of confidentiality.
Models the biblical standard of personal conduct and lifestyle that is expected of all Victory Team staff members as outlined in the Honor Code and Employee Handbook.
Fully participates in the life of the church as an active member in good standing with Victory.
Supports and adheres to the mission, vision, values, and philosophy of Victory.
Submits to and supports the leadership of Victory.
Works well as a team player with leaders, staff, and volunteers.

*Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

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