Position Summary

You will assist in the operation of global payroll operations including management of third-party vendors to ensure payroll accuracy and compliance, both domestic and international.

The Payroll Specialist will be responsible for coordinating and processing payroll using ADP Workforce Now & Deltek CostPoint. Seeking a strong collaborator with demonstrated ability to work successfully with cross functional teams.

Responsibilities and Duties

• Oversee weekly, bi-weekly, and monthly payroll cycles processing thought ADP WorkForce Now for both domestic and international locations ensuring pay accurate and timely processing.
• Reconciliation of labor posting in Deltek CostPoint to ADP General Ledger Map File, liaising with the accounting department on any out of balance amounts.
• Complete full cycle payroll processing for the assigned company codes.
• Supervise and audit of personal leave, vacation, and sick leave balances and accruals in accordance with the company PTO/Vacation policy, Collective Bargaining Agreement or Service Contract Act.
• Ensure Payroll recordkeeping meets organizational and legal requirements.
• Confirm proper payroll deductions and taxation in compliance with federal and state labor laws.
• Submit all 3rd Party post payroll payments in a timely manner such as payroll taxes, 401k deposits, FSA/HAS, Union Dues and Fringe/Health and Welfare payments.
• Detect and reconcile any payroll discrepancies including communication to affected employees/managers in a timely and efficient manner.
• Work cross functionally with other departments to discuss potential issues, impacts and solutions as they relate to payroll, accounting and/or taxes.
• Assist with any audit related issues or requests.
• Generate, create, and maintain reports related to payroll such as
• Work with Payroll Director to ensure complete and accurate quarterly and annual tax filings, process accurate W2 records and oversee distribution.
• Contribute to maintaining and updating the payroll processes, procedures and related workflows
• Performs other duties as required.

Qualifications and Experience

• Knowledge of US federal and state employment laws, collective bargaining agreements, McNamara O’Hara Service Contract Act, Fair Labor Standards Act; knowledge of Federal Acquisition Regulations (FAR) and Cost Accounting Standards (CAS).
• Ability to analyze data and make accurate math calculations by adding, subtracting, multiplying, dividing, calculating percentages, and similar functions.
• Ability to quickly make decisions based on accurate and timely data analysis.
• Capable of working under pressure of deadlines and able to handle a high volume of work in a fast-paced environment and must be able to prioritize multiple competing tasks.
• Intermediate Excel skills to include use of pivots and VLOOKUP.
• Knowledge of project accounting concepts. Payroll/Timekeeping system experience preferred: Deltek CostPoint, ADP WorkForce Now.
• Five (5) years of experience in Payroll to include union experience or an associate degree in business administration, Finance, Accounting or related field.
• Experience processing Payroll/Timekeeping for 3,000 or more employees with a large multi-state or international employer preferred.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred.