Facility Solutions Group is dedicated to timeless contribution and service in lighting, electrical, energy, and technology fields. Our mission is to consistently provide our customers with superior value through quality products, service and support by contributing to the quality of life of all employees.
As one of the nation’s largest single-source providers of lighting and electrical products, electrical services, electrical construction, and energy management solutions we are expanding our staff and seeking a Vendor Relations Administrator to join the FSG National Accounts – Dallas team.
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*JOB DESCRIPTION*
As a Vendor Relations Administrator you will assist in the recruitment, retention and maintenance of sub-contractor relationships for the FSG National Accounts team. You will be responsible for updating and organizing vendor records, negotiating and managing contracts, training new vendors, resolving accounting discrepancies, and preparing reports for the Director of Vendor Relations. The ideal candidate will have a positive attitude, the ability to stay well organized under pressure, and possess exemplary professionalism, ethics and integrity.
A Vendor Relations Administrator will:

• Oversee the preparation and revision of contracts that involve the purchase of sale of goods and services.
• Draft, review, red-line and negotiate vendor agreements and other documents as needed
• Handle the acquisition, distribution, and store of equipment and supplies
• Oversee proposal planning and administration of contracts.
• Negotiate terms and conditions
• Prepare contract briefs and revisions summarizing contractual requirements and budgets.
• Track authorizations and correspondence.
• Maintain detailed and organized files.
• Prepare contract change notices, monitor contractor performance, including the reporting and status of contractor and owner deliverables.
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
• Prepare and disseminate information to appropriate employees regarding contract status, facilitate contractor meetings.
• Ensure that contractor is in compliance with legal requirements, owner specifications and government regulations.
• Perform closing activities as needed.
• Track payments and deadlines.
• Analyze and mitigate risk.
• Provide contract summaries and ensure contract execution in accordance with company policy
• Communicate directly and effectively with internal teams, customers, vendors, and outside counsel as required
• Make recommendations as to whether documents are ready for signature
• Provide contract summaries and ensure contract execution in accordance with company policy
• Maintain an electronic audit file for each contract which will include original contract, all correspondence, changes/deviations, internal email approvals, amendments, clarifications and payment schedules
• Assist with the management of FSG’s contract
• Assist in compliance matters with the Director of Vendor Relations

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*JOB REQUIREMENTS*
The ideal candidate will satisfy the following requirements and qualifications:

• High School Diploma with commensurate experience
• Minimum 2-3 years’ experience in Vendor Relations or role with preparation and monitoring of contracts
• Valid driver’s license
• Must be able to pass a drug and background screen
• Strong analytical, problem solving and communication skills. Diplomacy is a must!
• Ability to multitask while staying organized
• Strong verbal and written communications skills
• Outstanding work ethic
• Able to work independently and efficiently to meet deadlines
• Positive customer service skill
• Experience in lighting and electrical a plus!

WE OFFER

• Stable employment
• 401K Program with matching contribution
• Medical, Dental and Life benefits
• Advancement opportunities for outstanding performers

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*As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.*
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Location: 2525 Walnut Hill Lane Suite 400, Dallas, TX 75229

Location: 2525 Walnut Hill Lane Suite 400, Dallas, TX 75229

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Dallas, TX 75229: Relocate before starting work (Required)

Work Location: In person