Department: Communications Office
Duration of Position: Full year / Full time
Work Schedule:
Employee Type: Staff
Posting Date: 06/07/2023
Union Representation: Not Applicable
Posting Number: AS390P
Pay Rate:
About Vassar College
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar stands upon the homelands of the Munsee Lenape.Vassar College is deeply committed to increasing the diversity of the campus community and to promoting an environment of equality, inclusion, and respect for difference. The College is an Equal Opportunity and Affirmative Action employer, and especially welcomes applications from veterans, women, individuals with disabilities, and members of racial, ethnic, and other historically underrepresented groups.Vassar College is a smoke-free, tobacco-free campus.
Position Summary and Responsibilities
The Office of Communications is responsible for communications of all kinds pertinent to the College and its alumni and various constituents, as well as the public.
The Executive Assistant exercises initiative, independent judgment, and integrity in all aspects of the job; serves as a key resource and communicator for alumni, parents, donors, and members of the Board of Trustees with whom the Vice President interacts regularly; manages the Vice President's appointments and travel; answers and responds to telephone calls and emails; and may support reception of guests and calls for the president's office.
Responsibilities:

• Manage a busy calendar that includes internal meetings, as well as domestic and international travel for the VP. This includes developing itineraries, coordinating the schedules of other internal and external participants, arranging for catered lunches or refreshments, ordering media and telecom, and/or taking minutes as requested.
• Work closely with the Office of the President to coordinate schedules, meetings and travel for the Vice President and the President.
• Communicate with members of the Board of Trustees when required in a timely and professional manner, and support the VP's management of various committees of the Board.
• Assist the VP with document preparation in advance of the Board meetings, schedule the various committee meetings throughout the year.
• Coordinate the flow of incoming and outgoing mail, telephone calls and email in a systematic and timely manner.
• Tracking the VP's correspondence and other data entries as required.
• Prepare general correspondence, emails and reports as needed; edit and/or proofread documents.
• Organize the annual departmental retreat, staff meetings, cabinet meetings, and holiday party, as well as other departmental gatherings.
• Take on special projects and initiatives as requested by the VP.
• Support reception in the President's Office when asked.
• Reconcile the VP's expense reports.
• Process paperwork and catalogue invoices to support the management of the department's budget. Undertake straightforward budget analysis and reporting as needed.
• Support VP in preparing Board reports.
• Promote a positive and welcoming attitude in and out of the office; represent the ethos and style as demonstrated by the Vice President.
• Other responsibilities as assigned.

Qualifications

• Five or more years of related experience required; minimum of three years directly supporting a senior executive preferred.
• High level of organization, professionalism, and attention to detail.
• Comfort in a fast-paced, collaborative environment that is not always predictable.
• Utmost integrity, diplomacy and confidence; demonstrated ability to handle confidential information in a discreet manner.
• Proficiency with a range of technologies and applications, including, but not limited to, Microsoft Office Suite and Google Apps (Calendar, Docs, Sheets, Mail); familiarity with Workday highly desirable.
• Self-starter with an ability to manage multiple priorities and projects.
• A bachelors degree and work in a higher education environment is preferred.
• A sense of humor and willingness to have some fun along the way are appreciated.

Special Instructions to Applicants
To complete your on-line application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. If you have any questions, please contact Human Resources, 845-437-5820.
For full consideration applicants should apply by:
All applicants must apply online at: https://employment.vassar.edu/postings/3330.