Department: Athletics & Physical Education Department
Duration of Position: Full year / Full time
Work Schedule:
Employee Type: Administrator
Posting Date: 05/09/2024
Union Representation: Not Applicable
Posting Number: AS487P
Pay Rate:
Compensation: The starting annual base salary for this position is $50,731- $60,000.(USD).
When extending an offer, Vassar College considers factors such as (but not limited to) scope and responsibilities of the position, candidates work experience, education/training, key skills, internal peer equity, budget, and other market and organizational considerations. The starting salary range represents the Colleges good faith and reasonable estimate at the time of posting.
About Vassar College
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar stands upon the homelands of the Munsee Lenape.Vassar College is deeply committed to increasing the diversity of the campus community and to promoting an environment of equality, inclusion, and respect for difference. The College is an Equal Opportunity and Affirmative Action employer, and especially welcomes applications from veterans, women, individuals with disabilities, and members of racial, ethnic, and other historically underrepresented groups.Vassar College is a smoke-free, tobacco-free campus.Vassar College offers a comprehensive benefits package for administrators which includes:22 vacation days for full time employees - prorated if not full time, unlimited paid personal and sick time for use at the supervisors approval.14 paid holidays per year which includes the week between Christmas and New Years Day.A choice of three health plans (EPO, PPO, High Deductible), Participation in FSA, Dependent Care, and Transit programs.Voluntary, employee paid dental insurance plan.Life Insurance and Voluntary Supplemental Life InsuranceEmployer paid short-term and long-term disability programs.403(b) defined contribution plan after one year of service. For more information, visit: https://offices.vassar.edu/human-resources/benefits-and-wellness/retirement/New hires will be automatically enrolled in the SRA at a 4% employee contribution per paycheck.Tuition benefits for undergraduate programs: Eligible after applicable waiting period. For more information, visit: https://offices.vassar.edu/human-resources/benefits-and-wellness/tuition/
Position Summary and Responsibilities
Vassar College invites applications for the position of Assistant Director of Athletics for Facilities, Events, and Scheduling. This is a full-time, benefit-eligible twelve-month position funded partially through the NCAA Division III Strategic Alliance Matching Grant program. Weekend, holiday, early morning and/or late evening hours are required.
The Assistant Director of Athletics for Facilities, Events, and Scheduling serves as a member of the Athletic Director's senior management team helping to coordinate facilities, events and scheduling for the college's highly successful 25 varsity and 4 varsity club sports. This position will assist in projects and programs at the request of the Associate Director for Facilities and Events and the Director of Athletics and Physical Education.
Responsibilities
Event/Game Management

• Coordinate all game/event operations associated with all athletic venues.
• Develop and implement a coverage schedule and training/supervision program for designated game managers as well as student workers.
• Oversee the hiring of student workers and scheduling of their hours. Provide work direction, expectations, training, and problem-solving assistance for student workers both prior to start date and throughout the academic year.
• Coordinate event support with other offices on campus as necessary (i.e. security, parking details, etc.).
• Be on-site and available throughout selected athletic events to assist with operations.

Scheduling

• Assist in scheduling of all practices, games, and other events to be held in athletic facilities.
• Manage department Event Management System (EMS) scheduling software.
• Manage lighting and building access requests in support of scheduled activities.

Aquatics Coordinator

• Oversight of all pool operations, lifeguards, maintenance and scheduling with internal and external groups.
• In conjunction with the Associate Director, develop and implement an annual budget for pool operations, inclusive of maintenance, lifeguard staffing, and revenue generation.
• Manage daily use of the aquatics venue and resolve issues/problems/questions.
• Ensure facility walkthroughs are completed at the start and end of all aquatics use to ensure safety and quality.

Sport Camps/Clinics

• Administrative oversight of all Vassar College sports camps and clinics (approximately 15-20 camps/clinics each year with annual attendance between 500 and 1,000 individuals.
• Coordinate with appropriate campus offices in support of camps and clinics (Summer Programs, Residential Life, Dining Services, Health Services etc.)

Qualifications
Required

• Bachelors degree and 1-3 years relevant experience in any/all of the following areas: intercollegiate athletics administration, coaching, operations (facilities, event, and/or equipment management).
• A valid and unrestricted drivers license.
• Extensive standing or sitting in one position for long periods of time.
• Physical demands of being able to lift up to 50 pounds.

Preferred

• Masters degree in an appropriate area of specialization and three or more years of relevant experience in all of the following areas: game/event management, game/practice scheduling, athletics administration.
• Strong interpersonal, organizational, and written/oral communication skills.
• Demonstrated ability to work in a fast-paced environment with a diverse group of constituents.

Special Instructions to Applicants
To complete your on-line application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. If you have any questions, please contact Human Resources, 845-437-5820.
For full consideration applicants should apply by:
All applicants must apply online at: https://employment.vassar.edu/postings/3846.