The Signature Events Production Assistant will perform a variety of administrative, hands-on, and staff support duties for Signature Events team, which is part of the Marketing team within the Division of Communications. The position executes tasks as assigned by the Signature Events Manager(s). This position will be heavily involved with preparation of events, on-site logistics and hands-on assistance for events.

The Marketing team within the Division of Communications and Marketing is responsible for developing and executing strategic content and developing digital platforms and experiences that advance the university’s priorities and promote engagement amongst all core audiences. The Signature Events team is a center of excellence for the university’s most visible and meaningful events. This position does not have supervisory responsibility, this position reports administratively and functionally to the Production Manager of Signature Events.

This position is considered a Vanderbilt Temporary Services (VTS) role. VTS hires temporary employees on a part-time or full-time basis and for a period up to six months. This role is expected to last through May 2024.

Duties and Responsibilities:

• Communicate with all external partners, as requested, to support the event (e.g. event volunteers, external sound, video, security, ticketing, rentals, etc.).
• Provide execution support on events regardless of whether you are taking the lead. 
• Document creation within a variety of office applications.
• Demonstrate strong written and verbal communication skills, as well as organizational skills and the ability to prioritize and re-prioritize. Demonstrate a strong understanding of space and logistics and implement events plans that take these factors into account. 
• Perform physical labor as needed and exhibit a willingness to do whatever is necessary at an event, be it lifting and loading, emptying trash or serving guests as required is necessary. 
• Provide overall support as needed and assigned for department priorities. 
• Demonstrate the flexibility and creative thinking in the execution of work, including the ability to prioritize tasks and re-prioritize as necessary as situations change and new information arises. 
• Adhere to confidentiality and business ethics; demonstrating outstanding judgment and discretion. 
• Work outside regular business hours as needed in order to perform job responsibilities. 
• Perform other relevant duties as assigned.
• Adhere to confidentiality and business ethics, demonstrating outstanding judgment and discretion.
• Work outside regular business hours as needed in order to perform job responsibilities.
• Perform other relevant duties as assigned.
• Demonstrate flexibility and creative thinking in the execution of work, including the ability to prioritize tasks and re-prioritize as necessary as situations change and new information arises.

Qualifications

• A bachelor’s degree is necessary; experience in lieu of education will also be considered.
• At least 2 years of experience in event planning, project management, or a related field is necessary.
• The ability to apply sound judgment in all situations is required, as are excellent organizational skills with meticulous attention to detail.
• Ability to work independently, take initiative, manage multiple projects simultaneously, meet deadlines, and adapt to changing priorities are essential
• Ability to perform physical labor and work extended hours as needed
• Fluency in all Office Suite products is necessary; knowledge of Wrike is highly preferred.
• The ability to create scale drawings is strongly preferred.
• The ideal candidate will be a highly motivated, professional team player with courteous interpersonal skills and an excellent customer service attitude

Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.