2 Associate Director, Contracts and Subawards Jobs in Nashville, TN

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Associate Director, Contracts and Subawards

Vanderbilt University

Nashville, TN | Full Time

$83k-106k (estimate)

10 Months Ago

Associate Director, Contracts and Subawards

Vanderbilt University

Nashville, TN | Full Time

$83k-107k (estimate)

10 Months Ago

Associate Director, Contracts and Subawards

$83k-106k (estimate)

Full Time | Colleges & Universities 10 Months Ago

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Vanderbilt University is Hiring an Associate Director, Contracts and Subawards Near Nashville, TN

The Associate Director for Contracts and Subawards is part of the Sponsored Programs Administration (SPA) team at Vanderbilt University and manages the responsibility for all post-award contractual agreement review, negotiation, and approval. This position focuses on all aspects of contract and sub-contract (both incoming and outgoing), management including amendments and extensions. Also included are data use agreements, Intergovernmental Personnel Act (IPA) Agreements with the federal government, and reviewing and approving all agreements for external users of Vanderbilt’s core facilities. Reporting directly to the Senior Assistant Provost for Sponsored Programs Administration and Compliance, the Associate Director for Contracts works with all internal SPA teams as well as the Research Finance office, Center for Technology Transfer and Commercialization (CTTC), Office of the General Counsel (OGC) and Vanderbilt University Information Technology (VUIT) and the various sponsored programs professionals in the colleges, departments, schools, and centers.

Sponsored Programs Administration (SPA) supports and advocates the University’s mission through leadership and expertise ensuring compliance with relevant regulations. SPA serves as a central resource providing guidance and stewardship by supporting the entire research community. SPA processes proposals and negotiates grants, contracts and other agreements. SPA values and promotes integrity, innovation, knowledge, collaboration and effectiveness.

Duties and Responsibilities

The Associate Director for Contracts and Subawards will:

Stay abreast of evolving government requirements for IT security and undue foreign influence
Review and negotiate terms and conditions of contracts and sub-awards to ensure compliance with both internal and external requirements
Negotiate terms and conditions of contracts and subawards to facilitate advantageous outcomes for both the University and the researcher
Assist departmental staff involved in contract and grant administration by serving as a subject matter expert and interpreting/providing guidance on University policies and sponsor terms and regulations
Assist the pre-award team with representations and certifications required for federal contracts; also support this team by reviewing grant terms and conditions upon request
Regularly review contract and sub-award files and follow up on outstanding items with departmental personnel and faculty to ensure award requirements are met throughout the life cycle of the award
Independently keep abreast of changes and updates in sponsored projects terms and conditions and University policies as they relate to sponsored awards
Manage the contract officer and subaward analyst positions, ensuring best practices are implemented and followed using Vanderbilt Electronic Research Administration (VERA) system
Collaborate with VUIT to ensure all agreements (including contracts, subcontracts and data use agreements) have appropriate IT security controls
Work with Vanderbilt Export Control to develop appropriate Technology Control Plans
Coordinate with the OGC to ensure acceptability of certain contract provisions
Partner with CTTC concerning intellectual property provisions of agreements

Supervisory Relationships
This position has supervisory responsibility over the Contracts and Subawards team. This position reports administratively and functionally to the Senior Assistant Provost for Sponsored Programs Administration and Compliance.

Qualifications

A Master’s or a Bachelor’s degree from an accredited institution of higher education, plus alternative or equivalent professional training and experience is necessary.
A Bachelor’s degree in a related field is strongly preferred.
Juris Doctorate is preferred.
Familiarity with federal and state regulations governing sponsored projects
Familiarity with grants and policy guidelines of a variety of federal agencies, especially the NSF and NIH
Ability to review legal documents and proposals and budgets critically
Ability to communicate, in a professional manner, with a wide range of stakeholders (e.g., faculty, administration, legal counsel, federal agency employees)
Proficiency in Microsoft Office products, especially Excel and Access
Ability to stay abreast of the changing laws and willingness to attend job-related trainings

Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.