Description

Under general supervision, an employee in this position has primary responsibility for preparing, maintaining, and processing accounting records and financial transactions related to payroll for the Business Services Department of the College. Duties related to this position primarily focus on the reconciling and processing of payroll for full-time and part-time employees, processing and coordinating all payroll-related data, and assisting the Business Services Department and College employees with the resolution of payroll discrepancies. Duties assigned may vary according to the specific needs of the Division and/or allocation of workload.

The following listing of essential job duties indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job

Essential Duties

• Verify and process payroll-related forms and maintain confidential personnel files.
• Assist in resolving payroll discrepancies during the monthly reconciliation of payroll.
• Responsible for monthly payroll projections for Cash Certifications.
• Process and coordinate all payroll data including wage rates, time sheets, withholdings, benefits, etc., and review payroll to ensure accuracy.
• Reconcile and run payroll process for full-time and part-time employees.
• Responsible for calculating payouts and prorated employee pay.
• Responsible for manual calculations and data entry of part-time faculty contract pay.
• Coordinate with respective divisions across campus to ensure the timely submission of payroll.
• Assist employees with payroll issues by answering inquiries and providing information to resolve payroll discrepancies.
• Collaborate with Human Resources to ensure the timely processing of new hires, terminations, and other changes.
• Prepare and submit quarterly unemployment reports.
• Prepare and submit monthly retirement reports the N.C. State Treasurer’s Office.
• Prepare and submit the monthly Bureau of Labor Statistics report.
• Prepare and submit the quarterly Multiple Worksite Report for the Bureau of Labor Statistics.
• Prepare and submit quarterly short-term disability report to the N.C. Community College System Office.
• Prepare and issue annual W-2 tax forms.
• Assist in record retention and disposal processes for payroll-related forms and documentation.
• Maintain knowledge and understanding of the College’s guidelines and policies regarding payroll, timeframes, payroll deductions, and time sheets.
• Perform other duties as assigned, including project and committee work.
• Cross-train on other Finance / Business Office functions as assigned.

Qualifications

Education and Experience Required:

• Candidates must hold an Associate’s degree or coursework from a regionally accredited college or university in Accounting, Finance, Business Administration, or related field, and 1 to 3 years of related experience in a business office environment; or any equivalent combination of training and experience that demonstrates the knowledge, skills, and abilities required to perform the essential job functions in an efficient and effective manner.
• Proficiency in Microsoft Office including Excel and Word.
• Must be detail oriented
• Must be willing and able to learn new processes quickly
• Must be adaptable to fast paced environment
• Ability to keep information confidential and secure
• Ability to work as a team and willingness to assist with team projects
• Ability to set and adjust priorities as needed
• Strong Time Management Skills
• Must be able to work independently

• Working knowledge in payroll processes for a college or university.
• Previous experience with using Datatel (Colleague) software program

Physical Demands

• Light work that includes moving objects up to 20 pounds.
• Sedentary work that primarily involves sitting/standing.