Van Pool Transportation LLC

Core Responsibilities

• Oversees the day-to-day payroll processing to ensure all payroll tasks are completed accurately and in a timely manner.
• Verifies payroll data for completeness and accuracy to ensure data in Workday is correct.
• Develops and articulates a short-term and long-term strategic vision for areas of responsibility.
• Manages, plans, organizes, and evaluates the staff and activities in support of an assigned area of Payroll.
• Process payroll files uploads (EIB uploads in Workday).
• Collaborating with outsourced provider (OSV) to streamline payroll processes and addressing any issues.
• Collaborating with HR, Finance, and Operations departments to ensure information is integrated as expected to the payroll system.
• Partners with Corporate Finance and Tax to advise on upcoming special pays and resolve any financial discrepancies or issues;

partners with Legal and HR team to offer guidance on policy and pay practices for union and non-union staff, as necessary.

Liaises with HR, Operations, IT, Project Management teams in planning processes to assist in developing solutions to improve the overall efficiency of Payroll / Commissions;

oversees the resolution of complex payroll issues, customer concerns and inquiries and resolves errors related to payroll processing or special pays.

• Onboard new acquisition companies to Workday Payroll.
• As assigned, may oversee bank reconciliation process, payroll general ledger reconciliation, development, payroll year end process, and review of audit reports and inquiries;

ensures correction of payment issues prior to closing payroll.

Skills Qualifications

• Must possess a strong understanding of payroll procedures and payroll tax regulations and have experience supervising a team.
• Must have at least 7-10 years of experience in Workday Payroll and be able to work in a fast-paced, high-volume environment.
• In addition, must have advanced Excel skills, including working knowledge of V-lookups and Pivot tables.
• Must be proficient in using Workday Payroll and Time & Attendance software.
• Experience with new acquisitions onboarding.
• Must have experience working with multi-state payrolls and union payrolls.
• Excellent organizational skills and strong attention to detail required.
• Must be able to follow-through on pending items and prioritize accordingly.
• Additionally, must be able to communicate effectively and have ability to work well as a liaison between the staff and senior management.
• Responsible for change management activities to drive user adoption.
• Performs project tasks as required to maintain project timelines.
• Ensures payroll milestones within the project are met on time and delivered with quality.
• Coaches and mentors payroll team members.

Last updated : 2024-04-23