Overview

The CHaSS Advancement Event & Operations Specialist (Program Coordinator III) is responsible for strategically planning and executing the College’s Advancement Operations under the oversight of the Dean. The Specialist will collaborate with the Dean and the Development Officers in their efforts to secure the resources necessary to advance the mission of the College and University. This will include demonstrating a high degree of initiative while collaboratively and collegially planning and managing multiple complex advancement operations including but not limited to alumni relations, event planning, corporate and foundation relations, annual giving and marketing efforts through their full production cycles, budget management, and supervision of students, interns, and staff. The position will be based at USU’s main campus in Logan and will require the incumbent to travel to locations off campus, including to locations in other states and nations.

Responsibilities

• Strategically plans, designs, coordinates, and implements projects and events in support of the College’s advancement efforts.
• Serves as a principal liaison between students, faculty, staff, other departments, and external constituencies in support of the College’s advancement efforts.
• Coordinates and manages events including working with vendors, acquiring venues, catering, etc., and negotiating contract details. Travel to handle logistics on-site to ensure success of event including supervising staff, volunteers, etc. and problem solving any issues that may arise.
• Facilitates seminars, meetings, and special projects on and off USU’s main campus in Logan and in locations throughout Utah, in other states, and internationally.
• Organizes activities that support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of the College’s advancement efforts including the CHaSS Advancement Board and the CHaSS Alumni Engagement Board.
• Monitors and administers CHaSS advancement revenues and expenses.
• Participates in funding proposal development for CHaSS advancement.
• Writes, edits, and coordinates development of promotional materials, newsletters, and/or brochures in support of CHaSS advancement in coordination with both the CHaSS and advancement marketing teams.
• Collects and analyzes data; captures post-event data and evaluates event ROI; prepares scheduled and special reports; maintains records and statistical information related to the college’s advancement efforts.
• Oversight of CHaSS advancement correspondence, reports, and other publications.
• Writes and/or assists with writing proposals for ChaSS Advancement Operations in coordination with the Advancement Foundation’s and Corporate Relations team’s objectives.
• On their own or with others, maintains and creates advancement content for the CHaSS website.
• Trains and directs lower level staff, student employees, volunteers, and/or graduate students.
• Contributes to business and operational decisions that affect CHaSS advancement.
• May serve as administrative proxy in the absence of the Dean and/or Development Officers in advancement related meetings.
• Performs miscellaneous job-related duties as assigned.

Qualifications

 Minimum Qualifications:

• Six (6) years relevant work experience OR an equivalent combination of experience plus education (e.g. 3 years’ experience and 3 years education) is required.
• Ability to drive a personal or university vehicle for operational needs.
• Ability to travel to other states and nations for activities related to their responsibilities.

 Preferred Qualifications:

• Event planning experience
• Budget management experience

Required Documents

Along with the online application, please attach:

1. Resume/CV

2. Cover Letter to be typed/pasted into a text box at the end of the application

**Document size may not exceed 10 MB.**

Advertised Salary

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

Find more information here:chass.usu.edu

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.

As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.

Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

*updated 7/2023

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023