Department Facilities Administrator, Department of Internal Medicine

Why UT Southwestern?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As one of the world’s foremost research institutions, UT Southwestern Medical Center is known for our life-changing research that has led us to 6 Nobel Prizes. With an administrative career in our esteemed Internal Medicine Department, you will be a key part of our multidisciplinary research facility with opportunities to work with leaders in patient care and medical research. The Department of Internal Medicine Team at UT Southwestern is dedicated to providing exceptional patient-centered care. We seek to advance Internal Medicine through interprofessional education, leadership, and scientific discovery. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!

Job Summary

UTSW is seeking a Department Facilities Administrator with excellent critical thinking and organizational skills to be used for the dynamic growing Department of Internal Medicine. This important role will manage renovation projects including writing scope of work, making AUTOCAD drawings for space planning, meeting facilities staff, telecom staff, and contractors on site to review progress, confirm scope of work, identify locations for telecom, identify staff locations for key and telecom access needs.

Experience and Education

Minimum Requirements

• Bachelor’s degree plus five (5) years' experience in the planning, coordinating and delivery of facilities functions.
• Facilities experience should include familiarity with building maintenance, repairs, renovations, utility systems, housekeeping, security, safety, telecommunications, signage and key control.
• May consider additional years of experience in lieu of education. 

Job Duties

• Supervises a staff that has administrative and facilities (office furniture and equipment) responsibilities.
• Plans and implements departmental moves and relocations including furniture, equipment, telephones, etc. 
• Coordinates with appropriate management in developing timelines and implementation procedures. 
• Maintains inventory control system for furniture and equipment, which includes the accountability, distribution, reallocation, transfer, turn-in, storage of furniture and equipment; maintains log of all capital equipment and ensures that all surplus property is removed from inventory and properly disposed of.
• Reconciles any unallocated property and report to Inventory Control Office.
• Meets with users to understand the needs of the space and to assist with the layout and furnishing of the space.
• Identifies the most efficient use of resources.
• Maintains current knowledge and expertise in laboratory design, setup, and systems. 
• Coordinates and oversees departmental construction and renovation projects.
• Researches and creates equipment listing for new and expanding clinics and departments.
• Procures stages and installs equipment for renovations and departmental projects.
• Obtains comparative and competitive pricing information and contracts with equipment, office machines, furniture and service vendors.
• Acts as fire safety coordinator or facilitator during fire drills and fire safety training events.
• Also responsible for preparation and updates of Departmental business Recovery Data Collection Survey.
• Maintain and track medical equipment in accordance with biomedical service agreement for electrical and safety inspections.
• Assists with the annual budget planning regarding renovation expenses, capital budget requests, and large core equipment purchases.
• Performs other duties as assigned.

To learn more about the benefits UT Southwestern offers visit https://www.utsouthwestern.edu/employees/hr-resources/

For general COVID-19 information, applicants should visit https://www.utsouthwestern.edu/covid-19/work-on-campus/

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. To learn more, please visit: https://jobs.utsouthwestern.edu/why-work-here/diversity-inclusion.