Duties

Major duties include but are not limited to:

Supervisory Responsibilities: 30%

• Supervises a group of employees performing work from the GS-5 to the GS-7 level in the areas of financial accounting, Agent Cashier and payroll duties.
• Establishes guidelines and performance expectations for staff, which are clearly communicated through the formal employee performance management system.
• Supervises, plans, and directs the functions and overall personnel management activities, including positions and pay, selection or participation in the selection of subordinate employees.
• The incumbent provides on the job training to new staff and establishes performance measures for the Payroll, Accounting Technicians and Agent Cashiers.
• Ensures employees are informed, counsels employees when necessary or requested, and administers constructive discipline.
• Reviews and advises on complaints and grievances and promotes safe working conditions.

• The incumbent facilitates the processing of payments for supplies and services recurred to all facilities throughout the VISN 2 Upstate region. Validates a variety of accounting data that is entered into general ledgers and financial reports.
• Incumbent is responsible for reviewing, preparing and auditing financial statements for financial activity across the VISN.
• Validates a variety of accounting data that is entered into general ledgers and financial reports.
• Analyzes and verifies financial statements and reports prepared in the Accounting Section to ensure their accuracy and validity and release by due dates.
• Accountant is responsible for providing VISN Accounting assistance ensuring that the VISN's financial statements are accurate.
• Designs, implements and controls procedures for processing the disbursement of government funds to vendors, employees and patients, ensuring compliance with all VA directives and policies.
• Directs the operation and maintenance of the general ledgers involving Analyzes processes, procedures, and guidelines, and modifies existing processes or develops new procedures and SOPs as needed to resolve identified accounting problems and/or facilitate improved accounting practices.
• Gathers information and analyzes the details of work processed and procedures that need to be reflected in the accounting system.
• Evaluates accounting systems and their involvement with the receivable systems, advance, cash advance and agent cashiers for the VISN to determine the need for revisions or new VISN processes.
• Interprets various appropriations, allotment restrictions, accounts, and financial reports for staff, operating officials and management and advises them of the proper appropriations or funds chargeable and proper documentation and method to be used for obligation of funds.

• Resolves payroll issues that reach the incumbent's level.
• Monitors staff coding in the PAID system and facilitate processing within DFAS guidelines.
• Ensures that Payroll staff is timely processing transactions in the multiple payroll systems and timely resolving employees' questions and inquiries.

• Responsible to ensure that Agent Cashiers and alternates are trained and that there is sufficient coverage.
• Responsible to ensure that Agent Cashier policies and regulations are adhered to.
• Responsible to ensure that there is sufficient cash available at all times and that the agent cashier funds are daily balances.
• Responsible to ensure that all daily and monthly reports are completed accurately and on time.

Requirements

Conditions of Employment

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• Designated and/or random drug testing may be required
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc
• Selected applicants will be required to complete an online onboarding process

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Documents Accepted:

  • DD-214/ Statement of Service
  • Disability Letter (Schedule A)
  • Disability Letter (VA)
  • Resume
  • SF-50/ Notification of Personnel Action
  • Transcript

  Documents Required:
  

  • Resume

  Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.
  Veterans' Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.
  Applications are accepted online. Applying online will allow you to review and track the status of your application.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  All applicants are encouraged to apply online.
  To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 02/05/2024 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12289473.
  1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
  2. Click Submit My Answers to submit your application package.
  NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
  To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

  Agency contact information

  Erika Weisbrod

  Phone

  680-216-8337

  Email

  Erika.Weisbrod@va.gov

  Address

  Syracuse VA Medical Center
  800 Irving Ave
  Syracuse, NY 13210
  US

  Next steps

  After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

ALL US CITIZENS. DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation.