174 Special Assistant Jobs in Washington, DC
US Office of the Secretary of Health and Human... is Hiring a Special Assistant Near Washington, DC
Duties
PLEASE NOTE: THIS VACANCY IS LIMITED TO THE FIRST 50 APPLICATIONS RECEIVED AND WILL CLOSE AT 11:59 PM (EDT) ON THE CLOSING DATE OR AT 11:59 PM (EST) ON THE DATE THE 50TH APPLICATION IS RECEIVED, WHICHEVER COMES FIRST.
This position is also being announced as a Merit Promotion (MP) announcement. If you meet the area of consideration requirements for the MP announcement, you can apply to that one as well: HHS-ASFR-MP-24-12255227.
The Special Assistant performs the following duties:
- Coordinates travel arrangements, such as preparing the itinerary and travel file, ensuring all necessary arrangements for travel, such as reservations, transportation and appointments are confirmed and fully processed prior to departure.
- Communicates with the White House, members of Congress and top-level officials in the Agency on behalf of ASFR leadership.
- Serves as the primary administrative point of contact and liaison with other offices, individuals and institutions on operational and programmatic matters concerning the Office of the Assistant Secretary for Financial Resources.
- Provides support to ASFR leadership and ensures ASFR administrative practices and procedures are consistent, efficient, and supportive of organizational objectives.
- Coordinates and manages calendars and serves as the primary scheduler for ASFR leadership.
Requirements
Conditions of Employment
- Security and Background Requirements: If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time. Applicants are also advised that all information concerning qualifications is subject to investigation. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.
- E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system. The U.S. Department of Health and Human Services is an E-Verify participant.
- Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
- All qualification requirements must be met by the date the announcement closes.
- Financial disclosure statement may be required: No
- Travel, transportation, and relocation expenses may be paid: No
- Bargaining Unit Position: No
- Drug Screening Required: No
- Recruitment incentives may be authorized: No
- Student loan repayment incentive may be authorized: No
- Annual leave for non-federal service may be authorized: No
- One year probationary period may be required.
- U.S. Citizenship Required: Yes
- Males born after December 31, 1959 must be registered or exempt from Selective Service - http://www.sss.gov
Qualifications
To qualify for the GS-12, applicants must have one year of specialized experience performing duties such as:
- Preparing a variety of documents such as memos, reports, briefing materials, etc. in final form, including drafting, editing, proofreading, and formatting.
- Planning, organizing, and prioritizing tasks to meet multiple workload goals.
- Coordinating administrative activities, meetings and schedules and ensures deadlines are met.
- Utilizing an extensive use of office automation software, spreadsheets, and databases to track and manage data.
Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.
Education
This job does not have an education qualification requirement.
Additional information
Veterans' Preference - https://www.fedshirevets.gov/job/vetpref/index.aspx
Reasonable Accommodation: This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please see Agency Contact Information for whom to contact for more info. The decision on granting reasonable accommodation will be made on a case-by-case basis. You must email the agency contact on the vacancy announcement at least three business days before the closing date of this announcement to receive assistance.For more information on disability employment, please visit https://www.opm.gov/policy-data-oversight/disability-employment/
Career Transition Program: This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified for the position; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, go to: http://www.opm.gov/rif/employee_guides/career_transition.asp
Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility. Category rating procedures will be used to rate and rank candidates. The category assignment is a measure of the degree in which your background matches the competencies required for this position. Qualified candidates will be ranked into one of three categories:
- Best Qualified - Applicants who have experience that is almost identical to those required by the position.
- Well Qualified - Applicants who have experience that is very similar to those required by the position.
- Qualified - Applicants who meet minimum qualification requirements, but do not identify any additional qualifying experience or skill.
Candidates in the highest category will be referred to the hiring agency.
The Category Rating Process does not add veterans' preference points but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher).
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
- Customer Service
- Information Management
- Oral Communication
- Organizational Awareness
- Writing
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Submission of a resume alone IS NOT a complete application. You must provide a complete online Application Package which includes:
- Resume - must clearly articulate how your skills and experiences align to the criteria defined in the qualifications section of this announcement and it must support your responses to the assessment questionnaire. For each position you must describe your duties, accomplishments, related skills, and responsibilities. Your resume must also include the month and year that you began and ended for each position held. Full-time employment will be assumed unless otherwise stated on your resume. Part-time employment will be prorated in crediting experience. Not providing this information may result in the lowering of your assessment score or an ineligible rating. For resume writing guidance, please visit the USAJobs Resource Center or view their video tutorial.
- A complete Assessment Questionnaire (https://apply.usastaffing.gov/ViewQuestionnaire/12263265)
- SF-50 "Notification of Personnel Action" - if you are a current or former federal employee, please submit an SF-50 to clearly demonstrate one year time-in-grade as required in the announcement. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate that you possess one year time-in-grade. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade.
- Veterans & Military Spouses: All Veterans and Military Spouses must submit a DD Form 214 (Certificate of Release or Discharge) that has the dates of service and discharge status. In addition to those documents:
- Disabled Veterans: must submit an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying the service-connected disability rating.
- Active Duty Members: must submit written documentation from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted with your application package. Certifications must include: expected separation or retirement date, date terminal leave will begin (if applicable), and expected character of discharge (honorable, general, etc.).
- Parents of Deceased or Disabled Veterans; or Widow or Widower: must submit a SF-15, Application for 10-point Veterans Preference. Please follow the instructions in the SF-15 on required documentation to be submitted.
- Spouse of a Living Veteran: must submit a SF-15, Application for 10-point Veterans Preference, and documentation of veteran's inability to work because of a service-connected disability. Please follow the instructions in the SF-15 on required documentation to be submitted.
- ICTAP/CTAP documentation: you must submit the following documents at the time of application:
- To verify your eligibility, you must submit the following documents at the time of application: (1) Proof of Eligibility (Reduction-in-Force separation notice, Notice of proposed removal for failure to relocate, notice of injury compensation termination, OR notice of disability annuity termination); (2) Your latest performance rating showing a rating of at least "fully successful" (level 3); AND (3) Your most recent Notification of Personnel Action, Standard Form 50 (SF-50), or equivalent personnel action, showing your tenure, position occupied, and duty station. NOTE: Your proof of eligibility must be dated within one year of the date of your application in order to meet ICTAP eligibility.
How to Apply
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section.
*To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.*Click the Submit My Answers button to submit your application package.*It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USAJOBS account at https://my.usajobs.gov/Account/Login, select the Application Status link, and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account at https://my.usajobs.gov/Account/Login and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
If you are unable to apply online, please go to https://help.usastaffing.gov/Apply/index.php?title=Alternate_Application_Information for more information on our alternate application method.
The complete Application Package must be submitted by 11:59 PM (EST) on 01/22/2024.
Additional selections may be made for similar positions.Agency contact information
OMHA Headquarters
Email
OSOMHAHRCServicesHQ@hhs.gov
Address
Office of the Assistant Secretary for Financial Resources
200 Independence Avenue
Washington, DC 20201
USNext steps
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. The best qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to begin making selections within 45 days of the announcement closing.
You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).
You will be required to submit official documentation prior to appointment. The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.).
Please contact OSOMHAHRCServicesHQ@hhs.gov with any questions about this announcement.
In accordance with Executive Order 12564 of September 15, 1986, the Department of Health and Human Services (HHS) is A Drug-Free Federal Workplace. The Federal government, as the largest employer in the Nation, can and should show the way towards achieving drug-free workplaces through programs designed to offer drug users a helping hand, and at the same time demonstrating to drug users and potential drug users that drugs will not be tolerated in the Federal workplace. The use of illegal drugs, on or off duty, by Federal employees is inconsistent not only with the law-abiding behavior expected of all citizens, but also with the special trust placed in such employees as servants of the public. Applicants selected for this position will be subject to reasonable suspicion and post-accident drug testing upon hiring. To demonstrate commitment to the HHS goal of a drug-free workplace and to set an example for other Federal employees, employees not in a testing designated position may volunteer for unannounced random testing by notifying their Drug-free Federal Workplace Program Point of Contact upon hiring.
HHS has a critical preparedness and response mission: HHS protects the American people from health threats, researches emerging diseases, and mobilizes public health programs with domestic and international partners. In support of this mission, HHS offers its employees the opportunity to volunteer to become Federal Civilian Detailees and contribute their unique skills through voluntary temporary assignments to humanitarian emergencies or Departmental priorities countering new and emerging health, safety, and security threats.Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
Required Documents
Submission of a resume alone IS NOT a complete application. You must provide a complete online Application Package which includes:
- Resume - must clearly articulate how your skills and experiences align to the criteria defined in the qualifications section of this announcement and it must support your responses to the assessment questionnaire. For each position you must describe your duties, accomplishments, related skills, and responsibilities. Your resume must also include the month and year that you began and ended for each position held. Full-time employment will be assumed unless otherwise stated on your resume. Part-time employment will be prorated in crediting experience. Not providing this information may result in the lowering of your assessment score or an ineligible rating. For resume writing guidance, please visit the USAJobs Resource Center or view their video tutorial.
- A complete Assessment Questionnaire (https://apply.usastaffing.gov/ViewQuestionnaire/12263265)
- SF-50 "Notification of Personnel Action" - if you are a current or former federal employee, please submit an SF-50 to clearly demonstrate one year time-in-grade as required in the announcement. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate that you possess one year time-in-grade. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade.
- Veterans & Military Spouses: All Veterans and Military Spouses must submit a DD Form 214 (Certificate of Release or Discharge) that has the dates of service and discharge status. In addition to those documents:
- Disabled Veterans: must submit an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying the service-connected disability rating.
- Active Duty Members: must submit written documentation from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted with your application package. Certifications must include: expected separation or retirement date, date terminal leave will begin (if applicable), and expected character of discharge (honorable, general, etc.).
- Parents of Deceased or Disabled Veterans; or Widow or Widower: must submit a SF-15, Application for 10-point Veterans Preference. Please follow the instructions in the SF-15 on required documentation to be submitted.
- Spouse of a Living Veteran: must submit a SF-15, Application for 10-point Veterans Preference, and documentation of veteran's inability to work because of a service-connected disability. Please follow the instructions in the SF-15 on required documentation to be submitted.
- ICTAP/CTAP documentation: you must submit the following documents at the time of application:
- To verify your eligibility, you must submit the following documents at the time of application: (1) Proof of Eligibility (Reduction-in-Force separation notice, Notice of proposed removal for failure to relocate, notice of injury compensation termination, OR notice of disability annuity termination); (2) Your latest performance rating showing a rating of at least "fully successful" (level 3); AND (3) Your most recent Notification of Personnel Action, Standard Form 50 (SF-50), or equivalent personnel action, showing your tenure, position occupied, and duty station. NOTE: Your proof of eligibility must be dated within one year of the date of your application in order to meet ICTAP eligibility.
This job is open to
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee.
Job Summary
Full Time
$86k-110k (estimate)
01/16/2024
06/08/2024
The job skills required for Special Assistant include Planning, Leadership, Coordination, Customer Service, Transportation, etc. Having related job skills and expertise will give you an advantage when applying to be a Special Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Special Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Special Assistant positions, which can be used as a reference in future career path planning. As a Special Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Special Assistant. You can explore the career advancement for a Special Assistant below and select your interested title to get hiring information.
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