Urbana School District #116

Job Title: Payroll Specialist

Supervisor: Director of Accounting

Job Summary: To maintain and process all payroll functions of the District

Performance Responsibilities:

• Process semi-monthly payroll for over 850 employees
• Reviews timesheets, wage computations and other information to ensure accuracy of employees’ paychecks
• Maintain a complete and systematic set of records of all payroll and related financial transactions
• Review and reconcile payroll reports
• Maintain records of staff vacation, sick and personal leave, and unpaid leave of absences
• Maintain and reconcile all voluntary deductions, including cancer, disability, 403(b) and 457 plans
• Maintain records of child support and wage garnishments
• Serve as the IMRF Agent for the district
• Prepare/file and maintain all federal, state, IMRF and TRS reports including but not limited to 941’s and W2’s.
• Perform general clerical duties, including sorting, filing, scanning, answering the telephone and responding to informational inquiries
• Perform other related duties consistent with the position

Minimum Qualifications:

Education

• High School diploma or equivalent required. Associates degree preferred

Experience

• Three years’ payroll experience, preferably in a school environment

Knowledge

• Basic methods, practices, and terminology used in payroll, fiscal, and financial record management
• Proficiency with Microsoft Office, with a strong knowledge of Excel

Other Abilities and Skills

• Communicate effectively and professionally
• Organize and prioritize to meet deadlines in a timely manner
• Maintain strict confidentiality regarding staff records
• Must multi-task and handle interruptions and have excellent time management skills
• Work effectively and efficiently with a variety of personnel from diverse backgrounds
• Must possess ability to handle conflict in a productive manner
• Have enthusiasm and positive attitude
• Have initiative in addressing work responsibilities

Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of clerical personnel

Start Date: ASAP

Employment Terms: Twelve month, Fringe Benefits in accordance with provisions of the Urbana School District #116 Board of Education. 

Note: This is not a position within the collective bargaining unit and is not an administrative position.

AN EQUAL OPPORTUNITY EMPLOYER