Accounting Officer - Library Business & Human Resources Service Center

Business & Human Res Serv Cntr

Job Summary
The function of this position is to provide bookkeeping and accounting assistance to the Library Business and Human Resource Service Center by processing financial transactions, assisting with monthly reconciliation, placing orders, preparing honorariums/contracts and travel reimbursements, and utilizing Banner and Eddie to obtain current information regarding FOAPAL balances.
Duties & Responsibilities

Purchasing and Payables

• Reviews and completes Banner requisitions and renewals, i-Buy requisitions, Sole Source forms and other transaction documents for completeness, accuracy, availability of funds, including annual and standing orders involving contracts and agreements.
• Prepares information and completes orders to outside vendors for ordering supplies, furniture, and equipment. Assists new vendors in filing new and updated vendor form.
• Independently resolves invoice and payment problems with patrons by telephone, email, or fax by tracing transactions, comparing original documents, supporting files, and Banner financial programs. Consults and informs Library department s and/or General Accounts Receivable (GAR) when necessary.
• Maintains the filing system for purchasing types, vendors, and employees for the Library.

Travel Coordinator, Employee Reimbursements, and Award Processing

• Creates and maintains travel expenditures for all Library employees, databases, etc. as needed in support of library budget tracking.
• Processes employee reimbursements, registrations, and airfare and hotel reservations.
• Open and Close Program Advances - Review documentation outlining how the funds will be used and for what purpose from requestor. Follow specific procedures to ensure requestor receive the funds. To close advance, review that all documentation is complete with all receipts, who received the funds, proof the funds were received. Return the unused monies to BUSAR with travel program advance form.
• Processes new employee moves.
• Enters awards and prizes in DAWS for processing.

Accounts Receivable and Cash Management

• Responsible for processing all money received by the Library – cash, check, credit card, wire transfers and journal voucher transfers. Main contact between University Cashiering and the Library.
• Prepares and completes journal vouchers as needed to ensure financials are correct.

Miscellaneous and Other Related Duties as Assigned.

Additional Physical Demands
Typical office environment. Occasionally, it is necessary for the incumbent to personally deliver or obtain documents at other campus locations.

Minimum Qualifications

• High school diploma or equivalent.
• Any one or combination totaling two (2) years (24 months) from the categories below:
  • Course work in accounting, as measured by the following conversion table or its proportional equivalent:
    • 9 semester hours equals two (2) years (24 months)
  • Course work in any discipline as measured by the following conversion table or its proportional equivalent:
    • 30 semester hours equals one (1) year (12 months)
    • Associate's Degree (60 semester hours) equals eighteen (18) months
    • 90 semester hours equals two (2) years (24 months)
  • Work experience in bookkeeping, office support, or closely related experience.

Knowledge, Skills and Abilities

• A basic understanding of accounting principles and a solid working knowledge of BANNER, EDDIE, DAWS, P-cards, T-cards, Chrome River, and other OBFS related items.

• A thorough understanding of all BANNER finance forms and procedures, plus the preparation and processing of all financial reports and statements, including any vendors outside the United States.

• A thorough understand of the preparation and processing of honorariums and artistic agreements, all travel related activities for both faculty and staff, all deposits, whether cash or credit card, and monthly financial reports and statements.

• A thorough understanding of both University Library Business and Human Resource Service Center rules, regulations, policies and procedures, including yearly updates.

• A familiarity and understanding of various campus offices associated with the Library Business and Human Resource Service Center; and have a complete understanding of all aspects of University Library operations and activities.

• Ability to complete tasks in a timely manner, maintain confidentiality of sensitive information, and keep organized and detailed up to date financial records. Accuracy, completeness of documents and records, and expediency are expected, as well as the ability to provide follow-up.

• The ability to initiate action to resolve discrepancies and correct errors immediately is imperative.

• Ability to work independently, under general supervision, with frequent interruptions.

• Ability to make Independent judgment and manage simultaneous assignments efficiently and correctly.

• Ability to conduct all interactions in a pleasant and professional manner at all times.

Appointment Information
This is a 100% full-time Civil Service Non-Exempt Accounting Officer position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. Annual Salary is $40,618.50.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information
Applications must be received by 6:00 pm (CST) on February 14, 2023. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact khutcher@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1015665
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu