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JOB PURPOSE : The Maintenance Supervisor has primary responsibility for the physical integrity of each community and proper maintenance and oversight.
The majority of a Maintenance Supervisor’s time is involved in the scheduling of work orders, the preparation of new apartments for occupancy, and completion of on-going maintenance projects on each community.
PRIMARY DUTIES & RESPONSIBILITIES : Will always include those specifically assigned by the Community Manager. · Providing excellent service to residents, guests, employees and contractors.
Communicate all maintenance concerns and plans of corrective action. On at least a weekly basis, discuss status of maintenance budget.
Common Area Inspection : Walk Common areas daily, before 10 am. · Grounds Inspection : On peak days (i.e. Mondays), ensure that all areas of property are inspected by entire maintenance staff.
Segment out the property for trash pick-up. · Maintenance Staff Meeting : Enforce uniform standard and nametags. Schedule / organize technicians and groundskeeper.
Review cleanliness of shop and supplies status (Daily). · Schedule : Ensure maintenance coverage during all operating hours.
Ensure 24-hour response policy. (Daily) · Move-Outs : After Community Manager inspection, walk all move-outs prior to make-ready to determine whether touch ups can be done or full paint is needed.
daily / as needed) · Key Log : Check key log daily. Ensure all keys are accounted for at end of day. If office is open late, ensure office staff knows to check prior to close.
On Call : Provide on call coverage during non business hours. On larger properties, schedule maintenance on call amongst maintenance staff.
Ensure all weekends are covered appropriately. · Breezeway Cleanliness : Enforce trash standards on property. Put out trash notices.
Daily) · Logs : Maintain MSDS / OSHA / EPA logs in shop and office (Daily). Keep office staff and maintenance staff informed at weekly meetings of changes in MSDS sheets.
Weekly) · Overtime Review : Enforce overtime policy. Ensure no overtime during week if possible. Communicate overtime status every Monday to Community Manager.
Weekly) · Maintenance Inventory : Check inventory on a weekly basis. Order supplies as needed. Utilize approved vendors (i.
e. Century Supply) where possible and minimize retail purchases (i.e. Ace and Home Depot). · Common Areas : Ensure maintenance of common areas on weekends and Saturday afternoon cleans.
Weekly) · Pool maintenance : Ensure weekly maintenance and coverage on weekends during season. Monthly · Car Check : Walk entire property for car check on a monthly basis.
Delegate car check to maintenance staff on a weekly basis. Communicate issues to Community Manager for follow-up. · Inspections : Perform all required inspections as detailed in the CSR.
Inspect all breezeways monthly. · Landscaping : Perform a monthly, scheduled walk with landscaping contractor to review all landscaping.
Walk irrigation with contractor. · Monthly Inspection : Walk property with Community Manager and review monthly inspection checklist.
Inspect for liability issues, even if they are not on checklist. Be prepared to present an updated CSR for review. Advise Community Manager of any cost saving and efficiency ideas.
Monthly Safety / Training Meeting : Conduct a monthly safety meeting to keep all personnel informed of safety regulations and changes.
Include training topics to ensure that all staff members can fulfill their responsibilities and are able to move up in the organization over time.
Utilize meeting to ask about problems and get feedback on better ways of doing things and improved cost control. · Calendar : Develop calendar for breezeway cleans and other non-daily tasks.
Use Community Service Schedule in CSR for guidance. · Make-Ready : Review make-ready condition with contractors on an ongoing basis.
Quarterly / Ongoing · Quarterly Unit Inspections : Oversee the change out of filters on a quarterly basis and inspect units for mold and other problems during filter installs.
Place notice in each unit reiterating community policies regarding trash, recycling and proper HVAC operation (standard letter).
Ensure equipment is inspected prior to the end of the warranty period. · Emergency Vendor List : Maintain an on-call list for critical, time sensitive, vendor functions : gates, outside plumbing lines, major electrical, tree removal, and mold remediation.
Equipment Inventory : Keep an accurate inventory of all equipment. Verify inventory at least monthly and provide a list of equipment to the Community Manager on a quarterly basis.
Advise Community Manager of any needed equipment prior to order being placed. Move-Out / Move-In · Unit Inspection Pre-Move Out : Start the unit inspection at least 90 days prior to move-in and walk all units.
This inspection can be a part of the quarterly maintenance inspection. · Vendor Coordination : Coordinate all vendors during process and ensure that vendors stay on schedule.
Annually · Budget : Keep a log of required, upcoming capital projects. As part of the budget process, review capital needs with the Community Manager and compile a required projects list.
QUALIFICATIONS : · Working knowledge of electric, plumbing, HVAC and basic construction. · Ability to read, analyze, and interpret technical procedures, and governmental regulations.
Ability to write reports, business correspondence, and procedure manuals. · Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
A.) or equivalent from two-year college or technical school; or one to two years related experience and / or training; or equivalent combination of education and experience.
OTHER AND / OR PREFERRED EDUCATION / EXPERIENCE : · None CERTIFICATES, LICENSES, REGISTRATIONS : · Must be HVAC certified.
BUDGET RESPONSIBILITY : Check ( ) all appropriate functions that apply to this job. Develop the budget and / or make recommendations that affect the allocation of funds.
X Administer the budget and / or make expenditure decisions once the budget has been approved. X Monitor the budget and / or track the budget once it has been adopted.
X Coordinate the budget and / or participate in the data collection and organization of budget materials. JOB PERFORMANCE AND SUCCESS FACTOR REQUIREMENTS : (These are the quantitative and qualitative measures that this role will be evaluated and held accountable for).
Business Management & Organizational Development 16.67% Accountability 20% Adaptability 20% Alignment & Creating Synergy 20% Hierarchal Relationships 20% Setting Standards & Company Advocacy 20% Cooperation, Influence, Teamwork & Business Relationships 16.
67% Collaboration & Teamwork 20% Cooperation 20% Customer Service 20% Influence 20% Internal / External Relationships 20% Decision Making / Initiative 16.
67% Analytical & Problem Solving 14.29% Decisive 14.29% Practical Judgment 14.29% Action-Oriented 14.29% Confidence & Risk Taking 14.
29% Effort & Self Development 14.29% Creativity & Originality 14.29% Staff Management & Development 16.67% Acknowledgement & Compassion 16.
67% Associate Development 16.67% Delegation 16.67% Effective Recruiting and Retention 16.67% Managing Diversity - 16.67% Performance Management & Review 16.
67% Job Knowledge and / or Job Specific Skills 16.67% Job Knowledge 20% Reporting 20% Multi-Tasking 20% Work Quality 20% Work Quantity 20% Professional / Technical / Communication Skills 16.
67% Ethics & Values 14.29% Integrity 14.29% Perseverance& Determination 14.29% Reliability & Punctuality 14.29% Time Management 14.
29% Approachability & Composure 14.29% Verbal & Written Communication 14.29% WORKING ENVIRONMENT AND PHYSICAL DEMANDS : Check ( ) one or more of the following that best describes the environment and types of exposures of the job : X Office environment X Outdoors environment X Mechanical facility X Changing weather conditions X Toxic or caustic chemicals X Odors or fumes X Electrical current X Loud machine / Equipment noise X Above ground level X Confining spaces Physical Demands : Check all that apply.
X Lifting over 10 lbs. X Reach with hands & arms X Stoop, kneel, crouch or crawl X Talk or hear X Travel Outside the area X SUPERVISORY RESPONSIBILITY : Does this job have supervisory responsibilities?
X Yes No Are there subordinate supervisors reporting to this job? Yes X No Total employees directly and indirectly supervised by this position : None X 1 to 10 11 to 25 26 to 50 51 to 100 Other Check ( ) one or more of the following for which you are the decision-maker, including decisions that also must be approved by the next level of management.
X Hire / fire X Approve time off X Discipline X Approve work and work product of others X Promote X Set department policies X Interview job applicants X Assign / delegate work to others X Formally train others X Demotion decisions X Give instructions to others X Evaluate the work of other Powered by JazzHR
Last updated : 2024-05-24
Full Time
$77k-100k (estimate)
05/25/2024
08/24/2024
universitypartners.com
Dallas, TX
<25
The job skills required for Maintenance supervisor include Plumbing, HVAC, Preventative Maintenance, Customer Service, Scheduling, Installation, etc. Having related job skills and expertise will give you an advantage when applying to be a Maintenance supervisor. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Maintenance supervisor. Select any job title you are interested in and start to search job requirements.
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Maintenance Supervisor job description and responsibilities
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Maintenance Supervisor jobs
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Step 3: View the best colleges and universities for Maintenance Supervisor.