Req #: 220994 Department: DEPARTMENT OF RADIOLOGY Job Location: Seattle Campus Posting Date: 04/17/2023 Closing Info: Open Until Filled Salary: $4,821 - $6,200 per month Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Department of Radiology has an outstanding opportunity for Communications/Events Specialist.
The Communications/Events Specialist is responsible for outreach and educational events within the Department of Radiology in support of the Chairman’s office. This position is responsible for both internal and external communications, to include overall management of the Radiology website.
This position requires independent judgment and collaboration with both internal and external partners to proactively manage, report, and implement programs, projects and tasks assigned.
RESPONSIBILITIES:
Essential Duties & Responsibilities (Other duties may be assigned to meet business needs.)
Communications Administration (70%):
• Coordinate communications to diverse stakeholders in the Department of Radiology. Includes outreach to content providers, co-development of materials, and communication with media relations groups.
• Assists in the development, implementation, and ongoing maintenance of communication tools to include the following:
o Social media (Twitter, LinkedIn, blog posts)
o Public-facing Radiology website
? In partnership with IT team, Human Resources, and various departmental programs, ensure public website reflects up-to-date biographies of faculty, contains fresh and updated news features, relevant photographs and content
o Electronic newsletters
o Posters for Radiology bulletin board
o Monitors utilized for communications purposes, including across clinical sites, where permitted
• Implements strategies for the promotion of Departmental activities through various methods of communication.
• Resource for promotional material development.
• Responsible for maintaining consistent brand standards and curating presentable materials, including signage.
• Maintains excellent communication and professional demeanor and ensures information and resources are provided.
• Develops business visualizations to communicate complex topics and represent issues in more easily understandable formats.
• Regularly conduct outreach to department personnel and stakeholders to create a feedback loop for improving departmental marketing.
• Video content development, recording, and editing in support of electronic communications.
Event Management Coordination (20%):
• Plans and coordinates selected department events under the direction of the Executive Leadership Team. Determines event content, event promotional strategy, site identification, contract negotiation for services, decorations, technical support, post-event communications, and other duties as needed. Assembles and directs team members for events.
• Ensures special events remain within budget limits.
• Coordinates and schedules annual faculty retreat; prepares and distributes agendas and other relevant materials.
• Oversees organization of Department events such as annual holiday party.
• Provides open and ongoing communication and collaboration with members of the Radiology Department Executive Leadership Team (faculty and staff) related to outreach activities and feedback received.
• Schedules faculty orientations.
Other Responsibilities (10%):
• May be delegated responsibilities for faculty candidate recruitment and onboarding.
• Partner with section coordinators for scheduling and logistics.
• Special assignments as needed
• Participate in fostering a collaborative environment with diversity as a core value. We are passionate about building and sustaining an inclusive and equitable working environment for all students, staff, and faculty.
Minimum Requirements
• Bachelor’s degree in related field & 2 years of related experience
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS:
• Ability to build and maintain professional relationships with physicians, both internal and external to the Department of Radiology.
• Must possess excellent customer service skills and maintain a high level of professionalism.
• Requires excellent organizational skills that will lead to effective project management.
• Proficient computer skills in Microsoft Office Suite.
• Experience writing, proofing, and editing for grammar, accuracy, and clarity.
• High level of communication skills in person, over the phone, and in email.
Desired Qualifications
• Demonstrated experience with:
• Experience working with video editing software
• WordPress and/or Canva experience
• Strong interpersonal skills
• Experience working independently and as a member of a team
• Event management
• Ability to quickly learn and apply new or unfamiliar technologies
• Handling confidential information
• Demonstrated ability to solve problems, take initiative, set priorities, and handle multiple projects efficiently and effectively
Mission and Values:
Mission: To meet the clinical needs of patients and families we serve, to train the practitioners and leaders of tomorrow, and to advance imaging sciences to improve the human condition.
Values:
• Quality
• Innovation & Impact
• Leadership
• Partnership
• Fairness
Additional Information:
Internal/External Contacts:
UW Customers Department of Radiology Faculty, Staff, and Students Health Sciences Building/UWMC Staff, Faculty and Students Other related Faculty, Staff, and Students
Supervision:
This position reports to Assistant Director of Operations in the Radiology Department.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to speak or hear. The employee frequently is required to sit; stand; walk; use hands to write, finger, handle or feel; and reach with hands and arms. The employee must occasionally lift and/or carry up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.
Work Environment:
• Schedule is normally within the business hours of 8a to 5p, M-F but is not always fixed and workload does vary. The incumbent¹s first responsibility is to complete tasks rather than keep to a fixed schedule. Flexibility in schedule and intensity of work is necessary.
• Some travel between sites will be necessary by UW Health Services or other shuttles.
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.