Job Posting Title:

Senior Accounting Associate, Texas Engineering Executive Education, Cockrell School of Engineering

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Hiring Department:

Cockrell School of Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As a top-10 engineering school with the No. 1 program in Texas, theCockrell School of Engineeringat The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation's most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin - named "America's Coolest City" by Expedia and "The Best Place to Live in the U.S." by U.S. News and World Report - the Cockrell School embodies the city's innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

Purpose

Provide accounting and administrative support to staff, students, instructors, and vendors of the Texas Engineering Executive Education programs. Ensure prompt, accurate processing of registrations, orders, payments and high-quality proper-handling of customer service issues.

Responsibilities

• Manage high volume of accounts receivables including generating and distributing invoices; collecting and depositing income; generating and distributing receipts; recording and tracking payments, deadlines, & late fees; and generating & delivering delinquency reports to program coordinators to assist in collections.

• Manage the accounts receivable inbox and respond to the high volume of inquiries and requests made by students.

• Serve as the registrar for TxEEE professional development courses.

• Oversee purchasing including creating and updating vendors in University systems, submitting orders and change orders, creating instructor and staff travel requests, and maintaining files for multi-use forms.

• Manage and maintain the informational and organizational integrity of a large number of student and accounting records, both electronically and physically.

• Support supervisor with ad hoc and large-scale projects, such as adopting and maintaining compliance with the University records retention policy; implementing and maintaining a document imaging process to eliminate unnecessary paper file storage; streamlining accounting processes and procedures across the organization; and other projects as required.

• Support the TxEEE Admin/Finance Manager and Executive Director as needed.

• Travel to off-site locations for events and training coordinating as needed.

• Other related functions as assigned.

Required Qualifications

• Bachelor's degree in business administration and three years of relevant experience or high school graduation (or GED) and seven years of related experience.

• Demonstrated experience with accounts receivable processing procedures.

• Significant experience with MS Excel, Outlook, and Word.

• Strong experience with customer-focused service.

• Demonstrated accuracy and attention to detail, organizational abilities, and work prioritization and multi-tasking skills. Demonstrated ability to work in a dynamic team environment with competing deadlines and regular interruptions. Ability to follow directions, problem solve, make decisions, and complete tasks on time with minimal supervision.

• Professional communication skills and positive demeanor.

• Ability to follow established departmental, college, and university policies and procedures.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Knowledge of UT accounting policies and practices, including purchasing and vouchering rules, guidelines, and procedures.

• Experience with UT mainframe DEFINE and DEBETA modules, including departmental coding.

• Experience with Mishell or another continuing education registration software package.

• Advanced experience with MS Excel, Outlook, and Word.

• Demonstrate more than three years of experience with a high volume of accounts receivable processing.

• Demonstrated ability to quickly acquire new skills, integrate new processes, adapt to change, and work cooperatively.

• Experience responding to student and faculty inquiries.

• Strong analytical and problem-solving skills.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$54,000 depending on qualifications

Working Conditions

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

• Use of manual dexterity.

• Climbing of stairs.

• Lifting and moving, up to 30 pounds.

• Ability to navigate UT facilities to conduct program activities and events.

• Must be able to work on numerous projects simultaneously with continuous deadlines, frequent interruptions and long hours during peak periods.

• Periodic travel and work outside of regular business hours.

• Must be able to work on numerous time-sensitive projects simultaneously.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.