Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

General Notes

UT Health Austin is the clinical practice of the Dell Medical School at The University of Texas at Austin. The UT Health Austin Ambulatory Surgery Center clinicians collaborate with colleagues at the Dell Medical School, The University of Texas at Austin, and in the community to utilize the latest research, diagnostic, and treatment techniques in every surgical encounter. Our experienced healthcare professionals deliver personalized, whole-person care of uncompromising quality and treat each patient as an individual with unique circumstances, priorities, and beliefs. Fully equipped with the latest technology and IT integration, the Ambulatory Surgery Center is staffed to provide same-day surgical care for patients and is Accredited by the Accreditation Association for Ambulatory Health Care (AAAHC) with Medicare-deemed status.Visit

Purpose

This is a full-time position to serve as a key team member in the Ambulatory Surgery Center (ASC) at UT Health Austin.This position is responsible for assisting the aspects of ASC procurement, including supply chain and inventory management.The Materials Management Coordinator will also actively seek ways to optimize the Center's inventory and maintain supply levels for business and clinical operations

Responsibilities

• Works closely with the ASC Materials Manager and assists with inventory control, including receiving and storage of ASC materials. Maintains inventory levels to ensure orders and deliveries occur within timelines, at times, overnight.

• Coordinates with various vendors to schedule delivery of materials, supplies, and equipment. Responsible for purchases for the Center as necessary, utilizing purchase orders and checking orders received for accuracy and completeness.

• Assists with establishing and maintaining PAR stock levels in all areas, with the cooperation of staff members. Monitors storage of materials both on-site and in an electronic inventory system. Tags and keeps track of capital equipment items. Interfaces with ASC staff to ensure all necessary equipment and supplies are on site.

• Maintains knowledge base and utilization of contract pricing. Resolves invoice discrepancies and completes outstanding purchase orders at the end of the year. Assists the finance department with invoices and accounts payable. Collaborates with other team members to ensure fiscal responsibility with procurement.

• Greets and interact with all visitors to the ASC including patients, vendors, delivery, patients, family members, and UT Health Austin staff. Supports the Business Office as needed.

• Performs other duties as assigned.

High school graduation or GED. Three years of related experience. Prior healthcare setting experience. Professional verbal and written communication. Ability to anticipate needs and follow through with internal and external customers Exceptional customer services skills, awareness and phone etiquette.Knowledge of basic medical terminology and proficiency in basic math skills. Basic knowledge of MS Suite (Word, Excel) and use of a computer, printer and fax machine. Ability to maintain and respect the confidential nature of medical information, use experience and judgment to plan and accomplish goals, and read and interpret documents such as charts, safety rules, operating and maintenance instructions, and procedure manuals.Ability to function in a fast-paced environment and maintain flexibility according to the needs of the Center.

Relevant education and experience may be substituted as appropriate.

Bilingual in English and Spanish. Experience with Smartsheet, REDCap, or other project management tools. Experience working with Electronic Health Records and in an academic setting.

$48,000 depending on qualifications

• Work hours are variable based on patient care needs but are generally Monday-Friday.

• Ability to sit and stand for prolong periods of time, some bending, stooping and stretching.
  Ability to perform overhead and low reaching activities.

• Requires hand-eye coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and occasional use of other office equipment.

• Physical strength for equipment needs; may require frequent lifting/moving up to 50 pounds and occasional lifting/moving in excess of 50 pounds.

• Exposure to noisy equipment.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• [PDF]
• [PDF]
• [PDF]
• [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.