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What benefits to I receive with UT? The university offer an impressive benefits package. For more details on benefits, please see: and .

This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs. The remote location must have a reliable internet connection to support working remotely. UT policies on Flexible Work Arrangements are available at .

For more information about the College of Liberal Arts, please visit: .

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: .

For more information on college staff professional development, please visit: .

The Graduate Program Coordinator II provides support for the French and Italian Department.

• Assist graduate advisers and various graduate committees, primarily GSCs and GAFA, in organization, scheduling, preparation, and reporting for meetings. Assist advisers in tracking student information for Milestones and progress reports. Assist students, advisers, and faculty in arrangements for qualifying exams, comp exams, and prospectus and dissertation defenses. Disseminate to various department UT email lists and archive relevant graduate student fellowship and grant opportunities.
• Assist Senior Administrative staff member in maintaining student positions and appointments in Workday. Do FaSET entry of Assistant Instructors and Teaching Assistants for lower-division organized instruction class instructors and graduate individual instruction courses.
• Coordinate with other administrative staff for travel requests and arrangements for prospective graduate students, current graduate students, and non-employees associated with graduate student program activities.Coordinate arrangements for graduate student and graduate program activities including but not limited to colloquia, film series, speaker series, and play productions.Manage creation of CBS documents such as OOEFs, TARs, PSPQs, contracts, and reimbursements as needed.
• Gather information for submission of graduate course catalogue updates. Assist graduate committees, advisers, and graduate faculty in ensuring that information on the departmental website, brochures, catalogues, and online course descriptions are accurate and complete.
• Handle all graduate program related correspondence and applications for financial aid, admissions, teaching assistantships, assistant instructorships, fellowships and scholarships.
• Maintain all graduate student files and assist Graduate Advisers and students in keeping track of deadlines and requirements and act as liaison with the Office of Graduate Studies, Graduate Admissions, the International Office, and Human Resources. Assist with graduate student registration and grade reporting.
• Manage fellowship recruitment, continuing scholars, study abroad, professional development, and travel award scholarships. Assist scholarship committee by maintaining accurate records, managing applications, documentation, and spreadsheets of available funds and projected income and expenses. Create and manage scholarship payment documents.
• Prepare all reports pertaining to the Graduate Program. Maintain spreadsheets and databases of graduate students and program for use in production of ad hoc reports and university required reports.
• Other related functions as assigned.

• Bachelor's degree and at least five years working with college students in an administrative or advising capacity, with at least one year experience as a Graduate Coordinator
• Demonstrated initiative, and follow-through; diplomacy and judgement in dealing with students, faculty, and staff.
• Excellent oral and written communication skills.
• Strong organizational and problem-solving skills with attention to detail.

Relevant education and experience may be substituted as appropriate.

Knowledge of UT academic policies and procedures.

$55,191 - $59,814

• Typical office environment
• This is an Austin, TX-based position and is eligible for hybrid work

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• [PDF]
• [PDF]
• [PDF]
• [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.