Purpose of the Position:

Reporting to the executive director of finance and chief business officer and for the reporting units of the Division of Campus and Community Engagement, serve as the point of contact for business processing including accounts payable and receivable, cash management, business contracts requests/review/approval, donor gifts, endowments, pledge management and reporting, records management and electronic office management including managing permissions and routing of units' electronic desks for voucher and other financial and administrative systems. Responsibilities also include goal setting, business process improvement, assisting with financial reporting and budget administration and meetings, account reconciliations, and contracts and grants management and procard management. Help ensure a strong system of internal controls and risk management. Assist in delivering timely and accurate financial reporting to support programming and business operations. Perform various activities as part of the monthly and year-end close, forecast development, annual budget planning, annual sub-certification, and bidding processes.

Responsibilities:

• Teambuilding - Serves as a departmental resource for the Office of the Vice President, Business Contacts, division finance and business support team members, stakeholders and team members on policies and procedures. Serves as a mentor to and works in partnership with the DCCE financial analyst, DCCE Business Contacts, and student employees in a team environment, leading them toward meeting the organization's vision, mission, and goals. Supports projects and activities that ensure all student staff have an equal opportunity to use and develop their skills and abilities and/or develop new skills.
• Conflict Management - Adapts and is flexible and resilient in response to constraints, failures, and adversity. Proactively anticipates, manages, and constructively resolves conflicts and disagreements; identifies ways conflict can lead to positive change; and takes appropriate action to address conflict.
• Staff Development - Listens effectively and provides appropriate feedback. Trains and develops staff, provides constructive performance feedback and appraisals, and takes appropriate corrective action to address performance and conduct issues. Provide conflict resolution, appropriate delegation of tasks, conduct weekly team meetings with direct reports as well as the division's finance and business support team, manages employee relations, writes, and conducts staff and student evaluations. Uses discretion and demonstrates sensitivity to confidentiality concerns.
• Hiring & Recruitment - Assists in recruiting, development, and retention of a high-quality workforce.
• Delegation of Work - Ensures tasks are appropriately delegated and completed by monitoring performance against predetermined standards and requirements and holding staff accountable for meeting expectations. Adjusts priorities to multiple demands and unanticipated events and modifies decisions and actions in response to changing information and circumstances.

• Work collaboratively with the division's Chief Business Officer and division's Budget Contacts to facilitate the annual budget process.
• On a monthly basis, close the feedback loop between forecast and actuals by conducting routine meetings with Budget Contacts to review analysis of actual spend versus budget and recommend improvements.
• Assist in developing and implementing short- and long-range financial strategies, provide updates on established Key Performance Indicators (KPIs), and other benchmarks in support of the Division's units' mission and goals.
• Provides technical expertise and guidance to the division's assistant vice presidents, directors, supervisors, administrative, and technical staff on allocation of income and expenses, monthly and fiscal year-end closing process, making correcting, and adjusting journal entries, and preparation of financial reports, schedules, and account reconciliations.
• Effectively utilize business intelligence tools (e.g., Microsoft Excel/Access, Cognos, Tableau, etc.) to support and monitor performance and financial benchmarks.
• Assist DCCE staff with obtaining proper access to financial and administrative systems (e.g., DEFINE, PointPlus, Worqs, Request Form System, Budget Update Document (BUD), Commitments system, etc.).

• Review and approve reporting unit's vendor payments to ensure proper coding of all expense transactions and budget authority.
• Maintain central procurement, inventory analysis and other supply chain data.
• In collaboration with DCCE buyers, conduct monthly review of encumbrances to ensure timely payment of vendors and disencumber funds when no longer needed.
• Review/follow-up on vendor statements and payments as needed.
• Serve as backup on voucher processing.
• Ensure that all services rendered are properly billed or invoiced in a timely manner.
• Maintain accounts receivable aging schedules and collection of all outstanding accounts receivables. Document collection efforts on delinquent accounts.
• Research and ensure accuracy of revenue recognition.
• Coordinate annual review of reporting units ITS Annual bills

• Provide oversight and support for those who process staff and student travel including flight arrangements, hotel arrangements, and transportation arrangements.
• Interpret and communicate domestic and foreign travel policies and procedures to ensure compliance and safety.
• Oversee and process travel arrangements, documents, and reimbursements as needed, for the leadership team, staff, and students.
• Process vendor payments for rental cars, hotel direct bills, bus charters, etc.

• Provide support to senior staff with requests and initiatives, including joint programming with internal and external partners.

• Analyzes, researches, and recommends systems and process improvements to provide efficiencies and adequate controls through process reengineering.
• Serves as a departmental resource for the Division, team member, DCCE Business Contacts, DCCE IT, and other stakeholders on the development of policies and procedures and IT requirements for the development of a new organizational financial dashboard with financial reporting, trend, budget administration and forecasting to provide real-time managerial decision support, operational efficiency, cost savings and customer focus.
• Participate in various Workday or other designated enterprise resource planning (ERP) system, implementation activities, business process design sessions, financial data model review, role mapping, end user testing, organizational alignment activities and other engagement and readiness activities to meet DCCE needs.
• Continuously evaluate internal payroll and Human Resources Services support processes for accuracy, efficiency, and effectiveness.
• Develops procedures for collecting and reporting financial, accounting, and statistical data
• Assist in developing Standard Operating Procedures and Financial Education and Training materials for DCCE stakeholders.
• Serve on various university wide committees as an advocate for the Division and resource collaborator with other colleges, schools, and units (CSUs).

Required Qualifications:

• Bachelor's Degree in the Accounting or Finance disciplines and 5 years' experience in an accounting or financial management position or a combination of relevant years of experience.

• At least 3 years of supervisory experience (or equivalent team lead/leadership responsibilities.)

• Strong analytical and systems process analysis skills. Results oriented with strong prioritization and organizational skills.
• Intermediate to advanced Microsoft Excel skills.
• Customer focused, self-starter, highly organized and effective interpersonal and writing skills are required.
• Consistently accomplishes high quality and high quantity of work with minimal supervision.
• Demonstrated ability to work collaboratively with cross-functional teams and be open to varying perspectives.
• Makes timely decisions, meets deadlines, is reliable, adheres to specific work schedule and is punctual at attending meetings.
• Committed to continuous learning and professional development.
• Willing to work irregular hours as needed.

Preferred Qualifications:

• CPA or MBA in Accounting or Finance plus 3 years relevant experience in a relevant Accounting or Finance position in a college or university setting.
• Familiarity with student travel abroad business processing, foreign tax, and foreign travel rules. Experience with ERP systems (e.g., Workday, PeopleSoft, Oracle) or dashboard development experience a plus.
• Experience using business intelligence tools such as Tableau or bookkeeping software.

Driving

• Ability to drive a UT vehicle required (driving record will be checked).

• $70,000 depending on qualifications

Working Conditions

• May work around standard office conditions
• Repetitive use of keyboard at a workstation
• Use of manual dexterity

Work Shift

• Monday - Friday between 8:00am to 5:00pm
• Flexible work arrangement available

Required Materials to Submit

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest