Administrative Specialist - Electrical Engr & Computer Science (Part-Time)

RECEPTIONIST, MR 03 (15-20 hours per week)

The Min H. Kao Department of Electrical Engineering and Computer Science (EECS) at the University of Tennessee, Knoxville, invites applications for a part-time Administrative Associate I / Receptionist. Reporting to the Administrative Associate II / Front Office Manager, the purpose of this position is to provide administrative support/serve as receptionist for the Department of Electrical Engineering and Computer Science. The position also provides backup to other administrative personnel in the front office and assists in supporting the Department Head, Chief of Staff, and Business Managers in clerical tasks.

Responsibilities

Front Desk Administration:

• Coordinate and manage Business Office Mail.
• Check in visitors for scheduled appointments.
• Assist faculty, students, and office visitors with inquiries.
• Assist and coordinate Textbooks for faculty.
• Manage inventory, initiate supply orders, and stock office supplies and break rooms items.
• Oversee swag inventory management.
• Create and approve conference room reservations.
• Distribute one-day parking passes to visitors when needed.
• Update phone lists.
• Manage the EECS Info email.
• Handle campus errands and miscellaneous tasks.
• Download several reports including 14-day report, graduation report, and RIF.
• Update enrollment data.
• Update advisors for graduate students in Banner.
• Undertake various tasks assigned by supervisor, office staff, or dept head.

Office appearance and maintenance:

• Perform monthly meter reading.
• Remove expired materials from all bulletin boards.
• Assists with event planning, set-up, and clean-up (light cleaning, snack, coffee, etc.)

Required Qualifications

• High school diploma
• Ability to multitask and work in a fast-paced environment with faculty, staff, and students.
• Knowledge of Microsoft Office and other appropriate administrative/office software
• Willingness and ability to work on special projects when needed.
• Professional communication skills as well as confidence in interacting with high-level stakeholders.
• One year of administrative experience related to the role.

Preferred Qualifications

• Two years of administrative experience supporting a business office or higher education setting.
• Knowledge of UTK policies and procedures.

Additional information regarding the Department may be viewed at https://www.eecs.utk.edu/.

The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. Screening of applicants will begin immediately and will continue until the position has been filled. For full consideration, applicants must electronically submit a letter of interest, resume, and the name, address, email, and phone number of three professional references to the Human Resources online Taleo System http://hr.utk.edu/.