As an integrated part of the department, this position assists the Department team in implementing and tracking of specific short-term/long term projects and provides administrative support.
Responsibilities include planning, organizing, controlling, and reporting to ensure goals and objective of projects are accomplished within prescribed cost, quality, and contract parameters. Plans and coordinates detailed aspects of project work.

Essential Duties:

• Works on multiple projects of moderate size or portions of major projects. Assists project managers in administration and coordination of projects to ensure goals and objective of projects are accomplished. Provides technical and contract management support to project managers during the design, construction, fit up and closeout phases of project.
• Creates, evaluates, and adapts standard techniques, procedures and criteria. Formulates and solves problems. Oversees architect's contract administration services to ensure required field checks are conducted in the construction phase to ensure compliance within project specifications, plans, established Keck Medicine of USC guidelines, standards and policies.
• Conducts job walks regularly with construction contractors to validate percent completion for purpose of calculating incurred cost for the month for purpose of progress payment. Analyzes monthly schedule submissions, as necessary. Reviews and negotiates an agreed recovery plan.
• Assists project managers with coordination between the architect and general contractor participants with various types of contract type delivery. Reconciles design phase estimates.
• Assists project manager with managing, developing and coordinating Keck Medicine of USC's design process to ensure that plans prepared by architect provide functional program requirements and conform to budgetary, environmental and legal requirements.
• Prepares request for proposals, collects and analyzes bids for design and construction services. Coordinates with vendors and Contracts Department for bid awards and contracts.
• Prepares and conducts research and analyzes and interprets data. Helps develop and maintain the Estimate at Completion Cost (EAC) of project through all phases of project delivery.
• Review change order requests. Analyzes change order request to determine merit. Prepares check estimates of work amount or obtains a check estimate and negotiates agreed change order, requiring expertise in persuasion and negotiation of critical issues. Assists project manager to prepare change order language.
• Prioritizes workload to meet pre-determined deadlines, determine urgency of workload and forward completed product to the appropriate level intra or interdepartmentally.
• Effectively communicates with the Department Team relaying information that may require their follow up or input ensuring all deadlines are met
• Computer Skills - Use of MS office (and other software/applications) and data entry into computerized databases.
• Customer Service - Responds to requests for data from multiple areas by communicating to the next level for approval
• Attends staff/project meetings as assigned. Prepares Department leadership with data for review prior to meeting and with any necessary follow up after the meetings.
• Must be able to enter information and proof the information prior to the deadline to ensure data accuracy before any transmittals to leadership or external sources.
• Provides training to other staff members as requested.
• Provides regular updates to Department leadership throughout the duration of projects to ensure deadlines will be met and any issues are identified.
• Demonstrates accuracy and thoroughness in entering information into the Computer systems.
• Adheres to protecting patient confidentiality.
• Performs other duties and projects as assigned.

Required Qualifications:

• High school or equivalent
• Bachelor's degree Engineering, Architecture, Construction Management, or related field

• Combined experience/education as substitute for minimum education

• 1 - 3 years Project related experience.

• Proficient in supporting multiple project managers. Ability to work in a fast-paced environment.
• Excellent skills in use of personal computer software programs including but not limited to Procore, MS Word, PowerPoint, Excel, Bluebeam, and Visio.
• Must be detail oriented.
• Must be well-organized and work independently with minimal direction.
• Organization/time management skills. Written and verbal communication skills.

Preferred Qualifications:

Required Licenses/Certifications:

• Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)