2 Special Events Coordinator - 008520 Jobs in Mobile, AL
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University of South Alabama is Hiring a Special Events Coordinator - 008520 Near Mobile, AL
- Works creatively and with limited supervision on the research, planning, communications, and implementation required to successfully complete various special events for the Office of Development and Alumni Relations and events for other campus departments as assigned by the Manager of Special Events.
- Assists with event visual identity, including but not limited to communications such as invitations, logos, marketing collateral, décor and production assets as necessary.
- Works with internal and external clients to ensure campus guidelines are followed, paper and electronic forms are completed accurately, and supporting documentation is on file.
- Tracks and manages event timelines and deliverables; facilitates pre-event meetings to review the detailed schedule of activities and troubleshoots as necessary.
- Prepares budget estimates for events as requested, including previous years where applicable, and maintains records of actual expenses incurred by event.
- Processes invoices, contracts, parking requests, shuttle requests, facilities work orders, catering requests, budget transfers, reserves rooms, order supplies, etc. in an accurate and timely manner.
- Provides high level customer service to on and off campus constituents, as well as students during interactions and events.
- Requests and maintains events in Blackbaud Razor’s Edge Database, Event Pages in Net Communities, Events in Give Campus, Google forms and Jot forms to track RSVP’s and attendance for events.
- Attends and assists with events on and off campus, as assigned, including evenings and weekends.
- Serves as additional software administrator to Events Manager for the EMS (Events Management Software) & Master Calendar systems. Functions include but are not limited to: inputting class schedules from a report on a weekly basis; sending weekly event reports to key entities regarding upcoming events so that major parties are aware and can plan ahead in the event of any overlap in resources; creating accounts for external EMS users; overseeing the daily management of the Master Calendar System including reviewing and approving event descriptions and associated imagery in congruence with our Marketing and Communications Strategy.
- Manages and maintains Special Events department email addresses.
- Answers routine questions regarding standard policies and procedures under the Manager’s jurisdiction.
- Answers and forwards emails to appropriate parties in a timely manner.
- Establishes, maintains, processes and updates files, records, certificates and/or other documents for the department.
- Manages the department’s accounts payable.
- Orders supplies for the department.
- Represents the department in meetings as required.
- Assists with University events as assigned by the Manager of Special Events.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Job Summary
Full Time
Colleges & Universities
$44k-66k (estimate)
01/19/2024
05/02/2024
southalabama.edu
MOBILE, AL
1,000 - 3,000
2008
RICHARD WOOD
<$5M
Colleges & Universities
Related Companies
About University of South Alabama
The University of South Alabama is a comprehensive, global research and teaching university that provides students a quality education in business, the liberal arts, education, engineering, computing, the sciences and health care. USAs commitment to student success includes small class sizes and hands-on research opportunities in more than 100 undergraduate, graduate and doctoral degree programs. Students enjoy an outstanding campus experience, with state-of-the-art facilities, a 116,000-square-foot recreation center and more than 200 student clubs and organizations. The USA Jaguars field 17 D...ivision I athletic teams that compete in the Sun Belt Conference. In health care, USA provides students with an exceptional medical education through the colleges of Medicine, Nursing and Allied Health Professions. At the same time, the USA Health System serves the region with advanced and innovative care through the USA Physicians Group, USA Medical Center, USA Childrens & Womens Hospital and the USA Mitchell Cancer Institute.
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The job skills required for Special Events Coordinator - 008520 include Customer Service, Catering, Event Management, etc. Having related job skills and expertise will give you an advantage when applying to be a Special Events Coordinator - 008520. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Special Events Coordinator - 008520. Select any job title you are interested in and start to search job requirements.
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If you are interested in becoming a Special Events Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Special Events Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Special Events Coordinator job description and responsibilities
Special events coordinators ensure planning and successful organization of events for their clients.
03/29/2022: York, PA
Special events coordinators perform various functions, depending on the need of the client.
03/26/2022: Bradenton, FL
Event Coordinator center on planning and managing events of varying sizes and purposes.
03/09/2022: Corpus Christi, TX
Meeting, convention, and event planners arrange all aspects of events and professional gatherings.
04/24/2022: San Francisco, CA
Manage all event set-up, tear down, and follow-up processes.
03/05/2022: Daytona Beach, FL
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Special Events Coordinator jobs
Pay sufficient attention to planning.
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Check the location and have a plan.
03/23/2022: Chico, CA
Planning and measurable goals and objectives.
03/02/2022: Dothan, AL
An appropriate date and reliable venue.
04/26/2022: Gulfport, MS
A Basic Understanding of Events.
02/13/2022: Altoona, PA
Step 3: View the best colleges and universities for Special Events Coordinator.
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