Non-Discrimination Statement
The University is committed to providing an educational, residential, and working environment that is free from harassment and discrimination. Members of the University community, applicants for employment or admissions, guests and visitors have the right to be free from harassment or discrimination based on race, color, religion, ancestry, gender, sex, pregnancy, sexual orientation, gender identity or expression, age, disability, genetic information, national origin, veteran status, or any other status protected by applicable law.
Sexual harassment, including sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972. The University does not discriminate on the basis of sex in its educational, extracurricular, athletic, or other programs or in the context of employment.
Anyone who has questions about the Universitys Sexual Harassment and Sexual Misconduct Policy, or the Universitys Non-Discrimination or Anti-Harassment Policy, or wishes to report a possible violation of one of the policy should contact:
Elizabeth M. Garcia
Title IX Coordinator
The Office of Equity and Diversity
Institute of Molecular Biology & Medicine, Rm 311
elizabeth.garcia2@scranton.edu
(570) 941-6645
https://www.scranton.edu/equity-diversity/
University Mission
The University is a Catholic and Jesuit University animated by the spiritual vision and the tradition of excellence characteristic of the Society of Jesus and those who share in its way of proceeding. All candidates must indicate how they would help communicate and support the Catholic and Jesuit identity and mission of the University. The Universitys mission statement and a description of the history and concepts of the Ignatian teaching philosophy may be found at https://www.scranton.edu/about/jesuit-tradition/index.shtml.
Department
Conferences & Event Services
Job Purpose:
Coordinate and plan for conferences, events, and meetings to be held on and off the University's campus. This includes the preparation and production for internal and external groups. The Assistant Director will also support the summer conference programs and camps and supervises work study students. As requested, work with various University departments to assist in planning special events and conferences.
Essential Duties:

• Responsible for all aspects of assigned conferences & events including planning, preparation, production, housing and logistics which includes but not limited to key and swipe card inventory, linen ordering and inventory, correspondence with conference guests, working with conference/event contact throughout the planning to ensure a successful event.

• Develop and disseminate conference proposals in collaboration with other University offices when applicable.

• Work with internal departments (e.g. athletics) to assist staff and/or faculty in planning and executing conferences and summer camps.

• Respond to external requests from businesses and corporations for use of campus facilities.

• Serve as liaison between University departments and customers to coordinate all aspects of scheduling and planning.

• Coordinate the use of on campus facilities and resources for assigned conferences and events

• Research, contract, and coordinate vendors for offsite Advancement events

• Submit event work orders and coordinate logistics with campus partners

• Assist in the maintenance of the Conference & Event website and social media presence

• Reserve event space for conferences and on campus events using the Universitys non instructional events system and classroom submissions forms

• Hire, train and supervise Conference Assistants

Additional Skills Required:

• Excellent organizational skills
• Ability to concurrently coordinate multiple projects
• Ability to cultivate positive working relationships with students, employees and external customers
• Ability to work under pressure and meet demanding deadlines
• Strong analytical and problem solving abilities
• Willing to work flexible hours including nights and weekends
• Excellent Verbal and written communication skills
• Report preparation skills
• Demonstrated customer service skills
• Planning/organizational skills
• Public speaking/negotiation skills
• Intermediate to advanced proficiency in Microsoft Office
• Highly energetic and a self starter
• Must be able to support the Universitys commitment to fostering a diverse, equitable, and inclusive culture
• Must be able to respect, support and contribute to the Universitys Catholic and Jesuit mission

Minimum Education Requirements:
Bachelors Degree required
Preferred Education:
Minimum Job Experience Requirements:
Two years experience with planning and coordinating events
Preferred Qualifications:
Schedule/Work Hours:
Monday through Friday, 8:30 a.m.-4:30 p.m. Additional hours as required.
Full Time/Part Time:
Full-Time
Annual Schedule:
12
Special Instructions to Applicants:
Posting Number:
S0670P
To apply, visit https://universityofscrantonjobs.com/postings/6412