University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements, visit the Penn COVID-19 Response website for the latest information.
Posted Job Title
Grants Coordinator B (Department of Genetics)
Job Profile Title
Grants Coordinator B
Job Description Summary
Under limited supervision, responsible for the preparation, review and submission of sponsored program proposals through the internal review process for submission to the sponsor, assuring compliance with the department, school and university guidelines. Activities include, but are not limited to preparing pre-award budget/justifications, provide guidance on policies and procedures related to sponsored programs; resolution of related issues. Act as liaison between the faculty, administrative staff, and various internal and external contacts including the School of Medicine, NIH and private foundations. Oversee the preparation of reports for investigators to apprise them on their funding status. Develop specialized monthly reports to assist schools and departments in monitoring and analyzing budget performance. Reconcile monthly reports; prepare and enter manual journals and budget journals as needed; resolve wayward transactions. Assist with annual budget preparation process. Reports to Associate Director, Research Operations (with indirect supervision from senior business officers, including those in the Perelman School of Medicine and the Department of Genetics)
Job Description
Job Responsibilities
Prepare and review proposal budgets and assist in other proposal development activities for staff linked with grant/award. Assist in assembling progress reports for existing awards and helping faculty with other support questions.
Responsible for adding all pre award information to department database for continuous updates to research support and faculty distribution of research allocations to investigators.
Monitor grant expenditure for compliance and corrective actions as needed. Work very closely with payroll coordinator to insure proper effort allocated
Maintain and monitor specific groups of faculty and their overall portfolio. Produce and distribute specialized research related financial reports for investigators. Meet monthly to review their funds and total research portfolio
Provide liaison to research offices across the University
Assist in the preparation and submission of monthly/ quarterly/ as required effort reports. Produce distribute specialized related financial reports for investigators. Post award duties include award set up and management for financial and regulatory compliance, meeting regularly with investigators for expense reporting and projects, and processing reports and transactions, including subcontract activity from start to close out.
Summarize data and prepare complex reports as necessary
Perform additional duties as assigned.
Qualifications
BA/BS, preferably in accounting, business or related field and 2 - 4 years progressively responsible experience in accounting, business administration or equivalent combination of education and experience required. Experience with research grants administration preferred. Excellent computer skills, including proficiency in MS Office (Excel, Access, etc.) Strong organizational skills with attention to detail. Strong communication and interpersonal skills. Knowledge of University financial policies and procedures and experience with University financial system applications, including payroll, Ben Financials purchasing, general ledger, budget entry applications, and business objects preferred.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Perelman School of Medicine
Pay Range
$43,919.00 - $66,183.00
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition : Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay