University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.
Posted Job Title
Faculty Support Coordinator, Penn Law
Job Profile Title
Administrative Coordinator
Job Description Summary
The University of Pennsylvania Carey Law School is one of the nation's oldest and most distinguished law schools. The School offers a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania. The resulting intellectual opportunities and professional relationships bridge traditional boundaries and disciplines, making the Law School an extraordinarily supportive academic community for its scholars and students alike.
The University of Pennsylvania Carey Law School Faculty Support staff play a critical role in providing a world-class educational environment, supporting our faculty in their teaching, scholarly, and community endeavors, working in a collaborative and ambitious environment.
Reporting to the Director of Faculty Support, the FS Coordinator participates in the effective division of work flow across the busy team, ensures the efficient support of faculty teaching and exam administration and grading, and specifically supports Centers and Institutes with scholarship and research efforts, publications, projects, conferences, and symposia.
The role is a full-time (35 hours/week with unpaid hour for lunch) position.
Job Description
Responsibilities include:
Respond to Faculty Outreach
Represent Faculty Support to standing faculty, visitors, adjuncts, and lecturers.
Accept projects with an understanding of faculty member goals.
Exam Preparation
Serve as lead Faculty Support administrator on exam processes.
Prepare exams, ensure their delivery in proper format to the Academic Affairs/Registrar's Office.
Deliver exams to faculty in preferred method (digitally, on paper, etc.).
Participate in faculty grading systems by preparing spreadsheets, checking computations, etc. preparation, printing, and grading.
Communicate with Registrar's Office colleagues throughout the exam process and ensure Manager is aware of all exam matters throughout exam periods.
Center and Institute Tasks
Serve as front-line administrator to Penn Carey Law Centers & Institutes on non-event related matters.
Manage and maintain data bases on C&I contacts and events; create reports from these data bases; develop reports that inform faculty C&I work.
Publish to and maintain C&I websites, blogs, and other social media efforts.
Participate as needed in C&I board meeting preparation (report publishing and compilation of materials) as well as in preparation of event and symposia materials.
Complete sophisticated faculty requests
Prepare, edit, maintain, and archive faculty course materials for print and for the Web (including via use of .html and PowerPoint).
Edit and prepare manuscripts and articles for publication and distribution. Develop and edit footnotes in various publication formats (e.g., convert from social science journal format to law format).
Devise and maintain data bases for production of efficient mailing systems and effective completion of other projects.
Support faculty conferences, symposia, and events; maintain interactive calendar systems; provide travel support to the Penn Law faculty.
Assist with faculty letters in support of student clerkship applications; process letters, print letters, ensure faculty recommendations are ready for student applications.
Respond to faculty requests with updates on projects.
Other duties as assigned
Required Skills: BA/BS, and three years of increasingly responsible experience in an administrative support environment required; or an equivalent combination of education and experience. Extensive experience in Microsoft Office suite, including in PowerPoint, Excel, and Sharepoint, .html and web software, Word Perfect, and data base development and use required. Familiarity with both PC and MAC environments expected. Must be able to demonstrate accuracy in work, ability to handle multiple tasks at once, and excellent attention to detail. An ability to work well with others in a service-oriented environment, a positive attitude, and an interest in getting the work of the team done are essential. Excellent verbal and written communication skills required. We seek candidates who have established track records as collaborators in the workplace. Commitment to the University of Pennsylvania Carey Law School collaboration work environment and to the Staff Ideals is required.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Law School
Pay Range
$20.45 - $30.82
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition : Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay