13 administrative specialist Jobs in jacksonville, fl
YMCA of Florida's First Coast is Hiring an Administrative Support Specialist Near Jacksonville, FL
Job Description:
We are seeking a highly organized and efficient Administrative Support Specialist. The successful candidate will play a key role in ensuring smooth operations within the executive office, facilitating effective communication, and providing exceptional support to the Senior Leadership Team at the YMCA of Florida's First Coast. This role offers the opportunity to work closely with senior leadership in a dynamic and fast-paced organization. If you are a proactive and resourceful individual with a passion for working for a cause driven organization, we encourage you to apply.
Responsibilities:
* Assist the Sr. Director of Executive Support in coordinating and scheduling meetings, appointments, and travel arrangements.
* Manage correspondence, including emails, phone calls, and written communication, in a professional and timely manner.
* Prepare and edit documents, presentations, and reports as needed.
* Maintain and organize executive files, documents, and records.
* Coordinate logistical arrangements for executive meetings and events, including catering, venue booking, technology and setup.
* Act as a liaison between the executive office and internal departments, as well as external stakeholders.
* Assist with special projects and initiatives as assigned by senior management.
* Handle confidential and sensitive information with discretion and confidentiality.
* Provide general administrative support, including office supply management, expense reporting, and other ad hoc tasks.
Requirements:
* Proven experience in an administrative support role, preferably supporting executive-level staff.
* Strong organizational skills and attention to detail.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Ability to prioritize tasks and manage time effectively in a fast-paced environment.
* Ability to work occasional weekends.
* Discretion and professionalism when dealing with confidential information.
* Bachelor's degree preferred, but not required.
Job Summary
Full Time
$59k-72k (estimate)
05/06/2024
05/19/2024
firstcoastymca.org
Jacksonville, FL
200 - 500
Related Companies
If you are interested in becoming an Administrative Support Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Support Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Support Specialist job description and responsibilities
They supervise or perform administrative, clerical and typing duties.
03/13/2022: Biloxi, MS
May support anyone from middle management to the chief executive officer.
02/01/2022: Portland, OR
They screen calls, manage calendars, make travel and meeting arrangements, prepare reports and financial data and train and supervise other support staff.
02/02/2022: Las Cruces, NM
Coordinate meetings and events, greet office guests and visitors, facilitate office travel and manage other administrative functions.
02/10/2022: San Diego, CA
Keeping an office organized and are needed for a variety of jobs, ranging from office assistants to secretaries to office managers.
03/24/2022: Springfield, IL
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Support Specialist jobs
Complete an associate or bachelor's degree.
01/20/2022: Bellingham, WA
With data entry specialist certificate that covers computer basics, Excel and software applications.
02/04/2022: Portsmouth, OH
Typically have a strong customer service background and management experience.
01/27/2022: Poughkeepsie, NY
Requires a Certified Professional Coder (CPC) certification.
02/03/2022: Wilmington, DE
Need a bachelor’s degree and most need related work experience.
03/04/2022: Grand Forks, ND
Step 3: View the best colleges and universities for Administrative Support Specialist.
