2 department secretary Jobs in albuquerque, nm
UNM Hospitals is Hiring a DEPARTMENT SECRETARY Near Albuquerque, NM
FTE: 1.00
Full Time
Shift: Days
Position Summary:Provide secretarial, clerical and administrative support services such as answering multiple phone lines, preparing correspondence in final form, receiving visitors, distributing reports, scheduling meetings, maintaining files and accomplishing special projects as required. Responsible for managing Hospitals' confidential information such as employee information, performance management, legal and regulatory compliance. Ensure adherence to Hospitals and departmental policies and procedures. No patient care assignment.
Detailed Responsibilities:
- CALLS - Accept and screen telephone calls for supervisor and department staff or route calls appropriately
- CONTACTS - Engage in a variety of contacts outside the department and the Hospitals in order to obtain information and arrange meetings
- CUSTOMER RELATIONS - Establish and maintain good rapport and effective working relationships with patients, visitors, physicians and Hospitals employees
- EQUIPMENT & SUPPLIES - Operate and maintain a variety of office equipment; obtain and maintain office equipment supplies
- FILING - Classify, sort and file correspondence, records and other documents
- INQUIRIES - Answer inquiries concerning activities and operations of department by referring to and interpreting policies and procedures
- MAIL - Open sort, review and distribute mail and prepare responses to routine inquiries
- QUALITY SERVICE - Deliver quality service and act in a positive way with all customers to complete assigned functions; identify, recommend and implement opportunities for continuous improvement
- PAYROLL - Prepare and submit time to payroll system biweekly
- RECORDS - Establish, maintain and revise recordkeeping and filing systems
- REPORTS - Prepare a variety of administrative reports, statements and rosters; gather data and other necessary information; distribute reports
- SCHEDULING - Arrange meetings and conferences, schedule interviews and appointments and perform other duties related to maintaining supervisor's personal schedule
- SUPPLIES - Order office supplies and place items in proper storage areas
- TYPING - Perform a wide variety of typing assignments which are often confidential in nature
- DEVELOPMENT - Enhance professional growth and development through participation in educational programs, reading current literature, attending in-services, meetings and workshops
- PATIENT CENTERED MED - Adhere to and promote the core expectations of the Patient Centered Medical Home or Patient Centered Specialty Practice as applicable
Essential:
- High School or GED Equivalent
Computer word processing program experience or education 3 years directly related experience
Nonessential:Bilingual English, Spanish, Keres, Tewa, Tiwa, Towa, Zuni, or Navajo
Credentials:Essential:
- Not Applicable/Not Required
Essential:Working conditions:
- No or min hazard, physical risk, office environment
Job Summary
Full Time
$49k-61k (estimate)
05/24/2024
06/22/2024
unmhjobs.com
Albuquerque, NM
<25
Related Companies
The following is the career advancement route for DEPARTMENT SECRETARY positions, which can be used as a reference in future career path planning. As a DEPARTMENT SECRETARY, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary DEPARTMENT SECRETARY. You can explore the career advancement for a DEPARTMENT SECRETARY below and select your interested title to get hiring information.
If you are interested in becoming a Department Secretary, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Department Secretary for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Department Secretary job description and responsibilities
A departmental secretary works with other departments and agencies to ensure the delivery of services and programs within the nominated area of responsibility.
05/06/2022: New Haven, CT
They are typically responsible for the day-to-day actions of a department.
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A secretary's duties can vary depending on where they work, and sometimes secretaries exceed their job requirements.
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An executive secretary who works for a CEO of a large technology corporation might be expected to organize and disseminate various messages or memos to bring only the most urgent communications to their CEO.
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A secretary for a lead marketing director might assist by organizing reports, printing documents or preparing a presentation.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Department Secretary jobs
Taking notes from a manager, preparing a memo or letter and screening mail are common duties of a secretary.
04/06/2022: Helena, MT
Get a post-secondary certificate or degree.
03/15/2022: El Paso, TX
Step 3: View the best colleges and universities for Department Secretary.
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