The Lincoln Housing Authority seeks an administrative professional who possesses advanced administrative skills, has experience with agency/association boards of directors, and who is adept at coordinating administrative operations. If you are a self-motivated, highly skilled administrative professional who enjoys executing a variety of administrative duties, we'd like to talk with you!

The Administrative Coordinator provides administrative support to the Executive Director, LHA management team, and Board of Commissioners. Makes all travel and training arrangements for the agency. Plans, coordinates, and takes minutes at all board meetings. Coordinates various activities for main office so that it is managed well and running efficiently.

PRINCIPAL JOB FUNCTIONS:

• Performs a variety of administrative support activities for the Executive Director including coordinating and scheduling appointments, and screening visitors and telephone calls. Assists with hosting duties as necessary.
• Sorts incoming agency mail and delivers it to the appropriate departments. Responsible for ensuring outgoing mail is processed daily.
• Monitors agency general e-mail account and responds to or forwards e-mails and faxes to appropriate staff.
• Functions as recording secretary for the Board of Commissioners. Records the minutes of each board meeting and prepares monthly board packets and related materials. Ensures requirements of public meetings are followed.
• Coordinates office supply ordering and office equipment/facility repair needs.
• Distributes payroll vouchers to appropriate personnel.
• Manages and tracks usage of agency credit cards.
• Attends various committee, staff and non-profit board meetings and prepares meeting minutes for each.
• Serves as back-up to Human Resources Manager and assists with related duties.
• Makes training/travel arrangements and maintains records for training/travel budget.
• Plans and coordinates arrangements for professional meetings and conferences.
• Works with confidential and highly sensitive information.
• Supports other members of the management team in their efforts to improve programs and services to Housing Authority clientele.

REQUIRED QUALIFICATIONS:

• College degree from an accredited institution preferred. High school diploma required.
• Training and/or experience in advanced administrative skills.
• An equivalent combination of training and experience which provides the knowledge, abilities, and skills will be considered.
• Previous experience performing work duties in a highly responsible administrative capacity.
• Previous experience working with association/agency Boards, taking minutes, and coordinating meetings.
• Ability to quickly and efficiently prepare written documents with high degree of accuracy.
• Excellent organization, communication, and interpersonal skills.
• Ability to maintain confidentiality.
• Ability to accurately complete work assignments with a high level of attention to detail.
• Ability to interact with internal and external customers using considerable discretion, tact, diplomacy, and judgment.

Application Information:

• For more information about LHA and this position, visit L-housing.com.
• Application deadline is September 14, 2023.
• Minimum hourly rate is $24.57/hour.
• Background checks will be conducted on final candidates.
• Lincoln Housing Authority is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: From $24.57 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person