Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at https://umjobs.silkroad.com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through Indeed.com or use easy apply through Indeed.com*. 

The College of Humanities and Sciences invites applications for a Grant and Scholarship Specialist. In this position you will play a crucial role in supporting grant-funded research activity and student scholarships within the College of Humanities & Sciences. The specialist assists faculty with grant proposals, ensuring that Requests for Proposal are carefully reviewed and their guidelines followed, and that budgets conform to University and funding agency requirements. Once an award is granted, the specialist ensures that budgets are adhered to and that appropriate accounting principles are strictly applied. The Specialist collaborates with the Director of Fiscal & Personnel Services to ensure that scholarship funds within the College are fully-expended annually.

Responsibilities include but are not limited to:

• Provide fiscal budgeting and analysis for the College of Humanities and Sciences, with a focus on the social sciences and humanities.

• Independently and effectively develop and monitor grant-, unit-, or person-specific budgets and contracts.

• Track and manage grant budgets and spending trends, and be able to communicate those trends in an appropriate medium such as Microsoft Excel.

• Assist faculty in generating new grant submissions, including research of funding agency application requirements, detailed review of RFPs, and advice to PIs on proposal requirements - including departures from standard proposal guidelines.

• Secure approval from ORSP and complete grant application fiscal and compliance forms.

• Participate in research projects as requested by project directors.

• Assist with scholarship administration for the College.

Required Skills

• Demonstrated Knowledge of professional budget management practices and accounting principles.
• Experience applying professional budget management practices and procedures and accounting principles.
• Demonstrated ability preparing project budgets for a variety of funding agencies.
• Demonstrated ability to analyze and interpret details of a myriad of sponsored project regulations, and to communicate these regulations to project directors and research staff.

Minimum Required Experience

• Bachelor’s degree or an equivalent combination of education and experience.

Preferred Qualifications

• Five (5) years related work experience.

About the College of Humanities and Sciences and UM

The mission of the College of Humanities and Sciences is to pursue academic excellence by providing unique educational experiences through integration of the liberal arts, graduate study, and professional training with international and interdisciplinary emphases.

As the intellectual core of the University of Montana, we fulfill the central purpose for which the University was chartered in 1893 by providing a liberal education and integrated knowledge of the humanities and the sciences. In doing so, we promote:

• the transformative power of education, in which knowledge and understanding is created through active learning, research and creative scholarship;
• intellectual and human diversity, so that respect for different points of view is encouraged and students, faculty, and staff realize their full potential;
• global perspective and engagement;
• a safe and respectful learning and workplace environment; and
• a sustainable future for our local, state, and global communities.

The University of Montana is a flagship research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains where three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

• University of Montana
• Video: Mission First, People Always
• UM on YouTube
• City of Missoula
• Video: There's This Place
• Destination Missoula
• Missoula Area Chamber of Commerce
• The State of Montana
• Visit Montana

Position Details

Position Title: Grant and Scholarship Specialist (Budget Analyst IV)

Position Number: 009220

Department: Humanities and Sciences

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

Salary: $29.614/hr Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department.

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

How to Apply

Priority Application Date: Monday, November 27, 2023 by 11:59 PM (Mountain Time)

Complete applications received by this date will be guaranteed consideration. To receive full consideration, candidates are required to submit all of the following materials.

Please submit the following application materials** via the UM Jobs portal and by clicking "New Resume/CV" button. Please do not apply through Indeed.com*.

A complete application Includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience.
3. Professional References – names and contact information for three (3) professional references.

*Applying through Indeed.com or easy apply through Indeed.com may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above. 

**Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.