Event Coordinator
Dean’s Office
College of Health Sciences
University of Missouri - Columbia

We are seeking a highly organized and creative Event Coordinator to join the Dean’s central team at the College of Health Sciences. The Event Coordinator will be responsible for planning and executing a wide range of events targeted toward current students, faculty, staff, alumni, and current or prospective donors. The ideal candidate will have a passion for event planning, excellent communication skills, and the ability to engage with diverse stakeholders to create memorable experiences for our College of Health Sciences community. The Event Coordinator role will execute meaningful events that reflect the highest priorities of the college to reflect the growth of the college and expand outreach.

Join us and play a key role in fostering meaningful connections and memorable experiences for our College of Health Sciences community. If you're ready to join a supportive team environment and take on the challenge of planning and executing dynamic events for various audiences, we encourage you to apply for the Event Coordinator position today.

Job Responsibilities:

1. Event Planning and Coordination:

a. Conceptualize, plan, and execute a variety of events, including commencements, State of the College address, awards and recognition ceremonies, Lecture series, tailgates, milestone celebrations, guest lectures, networking receptions, and alumni and donor events, along with supporting departmental programs.

b. Develop event concept, catering and menus, objectives and manage budgets in collaboration with event stakeholders.

c. Coordinate event logistics, including venue selection and reservation, catering and decor, A/V needs, equipment rentals, vendor communications, transportation, and accommodations.

d. Secure necessary permits, licenses, and insurance for events as required.

e. Oversee event setup, execution, and breakdown to ensure smooth operations and adherence to timelines and develop run of show if permissible for each event.

f. Work with stakeholders including Marketing & Communications to develop even invitations and programs.

2. Event Engagement:

a. Collaborate with university departments, alumni associations, and other stakeholders to identify opportunities for engagement through events.

b. Cultivate relationships with CHS departments to understand their interests, preferences, and expectations for events. Uphold the highest standard of customer service for all audiences including event partners and vendors.

c. Develop strategies to increase high-impact engagement and participation at events, leveraging various communication channels and outreach methods.

3. Budget Management:

a. Develop event budgets and manage expenses to ensure events are executed within budgetary constraints.

b. Track event-related expenses and provide regular budget updates to leadership.

4. Marketing and Promotion:

a. Work with the college marketing and communications team to promote events through various channels, including social media, email newsletters, and alumni publications.

b. Create compelling event invitations, promotional materials, and online registration forms to attract attendees.

c. Monitor event registration and follow up to confirm attendance and provide event details.

5. Post-Event Evaluation:

a. Conduct post-event evaluations to assess the success of events and identify areas for improvement.

b. Gather feedback from attendees, sponsors, and event stakeholders to inform future event planning efforts.

c. Prepare post-event reports summarizing key metrics, outcomes, and recommendations for future events.

Monday – Friday
8:00am – 5:00pm
Schedule will vary based on event timelines, including weekends and evenings.

A bachelor’s degree or an equivalent combination of education and experience and 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

• Bachelor's degree in event management, hospitality management, marketing, communications, or related field.
• Strong organizational skills with the ability to manage multiple projects simultaneously and meet deadlines.
• Ability to set priorities, problem-solve, multi-task in a dynamic, rapidly changing environment.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.
• Must demonstrate professionalism, customer service, etiquette, confidentiality, and integrity in their activities - Proficiency in event management software, Microsoft Office Suite, and online collaboration tools.
• Ability to travel between multiple buildings.
• Ability to work outside of normal business hours as required by event schedule.
• Proven experience (2 years) in event planning and coordination, preferably in a higher education or alumni relations setting.
• Creative thinker with a keen eye for detail and a passion for delivering exceptional event experiences.

Anticipated Pay Range: $20.66 - $29.41 per hour
Grade: GGS 009
University Title: Program/Project Support Coordinator II
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Completed online application, cover letter, and resume are required.
Applications must be submitted on-line through the University of Missouri website: https://hr.missouri.edu/job-opening (search for Job Opening 50840).

Applications will be reviewed until well-qualified applicants are identified to advance to the interview process.

At the Mizzou College of Health Sciences https://healthsciences.missouri.edu/about/, we work every day to improve the health and well-being of individuals and communities.

As the home of the most popular major on campus, we teach Mizzou students who care about health and are dedicated to serving others. In addition to learning in the classroom, our students spend more than 80,150 hours helping patients every year.

Our faculty are driven to solve real-world problems. They lead the way by conducting research that has power and purpose. From expanding the use of technology in health care to improving mental health and learning in schools, we are discovering ways to make life better for everyone.

Through clinics and community outreach programs, we provide vital services to members of our community and training for our students. We are proud to serve Missourians today while preparing the workforce of tomorrow.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-7976.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.