3 Events Scheduling Coordinator Jobs in Ann Arbor, MI
SORT BY
U
U
U
Events Scheduling Coordinator
$81k-101k (estimate)
Full Time | Colleges & Universities
2 Weeks Ago
University of Michigan is Hiring an Events Scheduling Coordinator Near Ann Arbor, MI
Summary Note: To be considered for this position, candidates must include a cover letter specifying their interest in and qualifications for this position. The cover letter should be the first page of your resume and uploaded as one document.
As a comprehensive performing arts school set in one of the world's finest public institutions of higher education, the School of Music, Theatre & Dance (SMTD) is deeply engaged in the creation, practice, scholarship, and pedagogy of music, theatre, and dance. We aim to provide leadership, nationally and internationally, in all three fields. We assert and celebrate the value of the arts to the mission of the University of Michigan. Further, SMTD is strongly committed to diversity and inclusion as a means of achieving and sustaining excellence.
Responsibilities*
STUDENT RECITAL, FACULTY RECITAL & DAILY SCHEDULING
This position will work regular business hours, and is not responsible for support on evenings or weekends. It offers a hybrid schedule and will require flexibility to the demands of having to be on campus during peak periods. The actual schedule will be determined by the Director of Concerts & Events.
Additional Information
Candidates for this position must be legally authorized to work in the United States. Visa sponsorship is not available for this position.
Background Screening
A pre-employment background check must be conducted before a candidate may receive a firm offer of employment to a staff position at the University of Michigan.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
As a comprehensive performing arts school set in one of the world's finest public institutions of higher education, the School of Music, Theatre & Dance (SMTD) is deeply engaged in the creation, practice, scholarship, and pedagogy of music, theatre, and dance. We aim to provide leadership, nationally and internationally, in all three fields. We assert and celebrate the value of the arts to the mission of the University of Michigan. Further, SMTD is strongly committed to diversity and inclusion as a means of achieving and sustaining excellence.
Responsibilities*
STUDENT RECITAL, FACULTY RECITAL & DAILY SCHEDULING
- Oversee the scheduling process for more than 300 Student Degree Recitals and Dress Rehearsals, which includes:
- Upload and track sign-up slot capacities
- Maintain records of eligible students to maintain the priority access of degree, co-curricular, and non-degree performances
- Submit faculty notices for confirmation and approval
- Upload and complete faculty event requests in preparation for the academic year, while ensuring data and formatting accuracy. This includes:
- Schedule single-day faculty performances and events
- Track annual and `access assured' requests from each department
- Provide work-flow notifications for supporting staff offices, such as Marketing & Communications, Facilities, Piano Tech, and IT Services that will allow departments to understand next steps for production.
- Upload and complete faculty and student rehearsal requests, which includes:
- Ad hoc rehearsals, coaching's, or meetings
- Recording projects
- Student Non-Degree Recital and/or Co-Curricular Events
- Monitor, respond, and manage the TDX ticketing system queue for scheduling requests. Create weekly reports for the Director to evaluate long-term trends and policies.
- Review online and written policies to ensure posted information remains current and accurate across communication platforms.
- In coordination with the Special Events Manager, upload and maintain details of complex events in the SMTD scheduling system.
- Assist with tracking and managing the applications for Special Events.
- Assist with creating work shifts and sign-up forms for student staffing for Special Events.
- Review concert program first, revised, and final drafts for individual student recitals and coordinate approval with students and faculty before submitting to the U-M Print Office.
- Update and maintain the online templates for faculty and student use.
- Submits archival concert programs to the Performance Librarian & Concert Programs Manager
- Manages the communications, minutes, and agendas for the Events Committee
- Minimum one year of experience with scheduling or proof-reading.
- Demonstrated ability to remain calm and professional under pressure; ability to practice patience, affability.
- Must have be highly dependable and exhibit a strong work ethic; show initiative and willingness to work independently and as part of a creative team
- Must be very detail-oriented and able to work on multiple projects with competing short and long-term deadlines
- Superlative communication skills in person, in writing, and on the phone
- Demonstrated ability to work effectively with individuals from diverse communities and cultures
- Bachelor's degree in Music or the equivalent is preferred.
- Experience with Google Workspace is preferred.
- Experience with ASIMUT or comparable scheduling software is preferred.
- Experience with automated and/or email ticketing software is preferred.
This position will work regular business hours, and is not responsible for support on evenings or weekends. It offers a hybrid schedule and will require flexibility to the demands of having to be on campus during peak periods. The actual schedule will be determined by the Director of Concerts & Events.
Additional Information
Candidates for this position must be legally authorized to work in the United States. Visa sponsorship is not available for this position.
Background Screening
A pre-employment background check must be conducted before a candidate may receive a firm offer of employment to a staff position at the University of Michigan.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Colleges & Universities
SALARY
$81k-101k (estimate)
POST DATE
05/27/2024
EXPIRATION DATE
06/23/2024
WEBSITE
umich.edu
HEADQUARTERS
ANN ARBOR, MI
SIZE
15,000 - 50,000
FOUNDED
1817
CEO
CAROL SENNEFF
REVENUE
$5B - $10B
INDUSTRY
Colleges & Universities
Related Companies
About University of Michigan
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
Show more
Similar Jobs
Popular Articles
Top 10 Things to Avoid Putting on a Job Application
Read Article
How to Describe Your Education in a Resume
Read Article
How to Write a Memorable Cover Letter in 5 Ways
Read Article
4 Personal Finance Tips to Make During Job Transition
Read Article
4 Best Camera Setups for Interview
Read Article
Keeping a Job Search Journal: 9 Types of Journaling You Can Do
Read Article
