Overview

GENERAL SUMMARY OF POSITION:

Under the general supervision of the Residency Program Director or designee, the Residency Program Coordinator II is responsible for the coordination of a wide range of diverse administrative functions for one or more residency/fellowship programs and may also be responsible for medical student elective clerkships in the Department. This position functions as a liaison between all residents and fellows and the residency programs at UMMS and affiliated hospitals, health centers, and community physician practices.

Responsibilities

MAJOR RESPONSIBILITIES:

• Primary liaison between the Residency Program Director, Chief Residents, residents and GME Faculty with the OGME and affiliated teaching sites concerning Residency Program matters.
• Maintain proficiency in ACGME and Specialty Board requirements and monitors program compliance.
• Manage and coordinate all administrative duties relative to the resident recruitment and selection process. Manage computerized Electronic ResidentApplication System (ERAS). Ensure completion of application materials and maintain confidential applicant files.
• Schedule applicant interviews and coordinate “interview days.” Develop and maintain applicant data bases; staff residency selection and applicant ranking committees; prepare and submit resident Rank Order List to the NRMP.
• Assist in the design of and maintains residency program web site.
• Coordinate and administer, in consultation with the Office of Graduate Medical Education, the timely and accurate implementation of numerous personnel and regulatory procedures for incoming, continuing and graduating residents.
• Perform data management, tracking, and reporting functions utilizing various Graduate Medical Education software programs including GME Track, Web ADS, and AMA FREIDA.
• Establish and coordinate with the Program Director and Chief Resident, training site rotation schedules, clinic schedules, electives and other Resident assignments; maintains accurate records of resident schedules and provides documentation for program accreditation, Medicare reimbursement and other purposes.
• Provide information, support, and problem solving for residents and program faculty on a wide range of residency personnel and program issues.
• Assist with the development of orientation and curriculum materials for residents and fellows.
• Assist with resident data collection for statistical documentation of resident experience. Responsible for program data collection and the preparation of all program accreditation documents and internal review reports.
• Manage confidential resident performance evaluations as well as evaluations of faculty and the educational program. Prepare reports and correspondence related to highly confidential materials.
• Coordinate conferences, grand rounds, outside guest speakers, and other formal didactic events
• Work on routine and special projects, including orientation activities, graduation, resident retreats, in-service examinations, and graduations
• Schedule elective courses for visiting medical students on all services in collaboration with other departments
• Maintain residency alumni data base, and alumni relations and process credential forms for previous residents,
• Assist with the presentation scheduling at of residents at departmental seminars
• Maintain alumni data base and prepare all credentialing documentation for program graduates.
• Provide administrative support for the residency program director and associate program director.
• Manage program budget, accounting for residency related expenditures.
• Perform other duties as required

Qualifications

REQUIRED QUALIFICATIONS:

• Associates degree in business or a related field, or equivalent experience
• 5 years of office experience in an academic medical setting.
• Proficiency in Microsoft Office Applications.
• Knowledge of developing evaluation instruments and monitoring evaluation process.
• Excellent interpersonal and oral, verbal and written communication skills required.