Overview

GENERAL SUMMARY OF POSITION:

Under the general direction of the Department Chair or designee, the Academic Administrator II is responsible for planning and managing the administrative and business affairs of a department whose functions include: education, research, clinical care, and service.

Responsibilities

MAJOR RESPONSIBILITIES:

• Collaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
• Foster on-going improvements in operating efficiency/process
• Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
• Assist the chair in determining space needs for faculty and revenue operations in the Department
• Oversee facility needs for the department including renovations and day to day operations as it relates to the research and teaching mission of the department
• Advise the Chair on Human Resource issues such as the development and execution of organizational/staffing plans for faculty and non-faculty
• Responsible for the recruitment, compensation plans, and merit of faculty
• Advise the Chair, faculty and department personnel on employee relations issues
• Supervise all personal action activity related to hiring, termination, increases contracting and funding
• Serve as advisor to faculty for the pre and post award activity relating to grant management
• Assist with the negotiation of research and trust fund contracts with outside organizations
• Develop and manage the department's annual budget reporting significant variances and trends, recommending corrective action, and providing forecasts
• Review department needs and recommend priorities based on availability of funds
• Devise funding strategies where the sources represent multiple venues, internally and externally
• Manage all department funding sources by monitoring revenue and expenditure activity
• Adhere to University, State, and funding agency regulations
• Responsible for the division's indirect cost, time, and effort reporting
• Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
• Represent the department at administrative meetings within and outside of the MedicalSchool
• Serve on Institutional committees established to improve school operations and system implementations
• Perform other duties as required

Qualifications

REQUIRED QUALIFICATIONS:

• Bachelor’s of Science degree in Administration or related field or equivalent experience

• 5 years of related experience

• Prior supervisory experience required

PREFERRED QUALIFICATIONS:

• Demonstrated success in an operational/administrative role within an academic healthcare setting