The University of Kansas Human Resources Department is seeking an Appointment Specialist to assist with the processing and auditing for all campus personnel and payroll related transactions. The successful incumbent in this position will be detail-oriented, accurate, and have the necessary organizational skills to ensure workload volumes are processed in a fast-paced and deadline driven atmosphere with an acute attention to customer service.

50% - Appointment Processing – Provides the processing and auditing for all campus personnel and payroll related transactions, including data submitted from Departments, Shared Service Centers and online users. Ensures that data entered into the HR/Pay related systems are accurate, timely and complete. The employee must be able to identify transactions that require further evaluation, approval or additional information necessary before being processed in the HR/Pay operating system. Utilizes an intricate understanding of HR/Payroll related systems in accordance with HR policies and procedures. Coordinates HR/Pay system processing and Onboarding processing with other departments to ensure accurate payroll processing and state records. May assist employees and departments in filling out proper documentation and forms. As with appointment transactions, the employee is the primary resource for the payroll system for ensuring data entry is compatible with system requirements. Coordinates with supervisor on resolution activities.
25% - Customer Service – The employee will serve as the Initial contact for all customers, including university departments and employees with any payroll related questions (except for those related to deductions, taxes, and international payments), policy inquiries and for the resolution of time sensitive issues. Assists employees and departments in accurately completing the employee onboarding documentation and forms.
15% - Off-Cycle Payroll Processing – Responsible for the correct processing of off-cycle payroll checks for overpayments, underpayments and supplemental checks. Initiates the direct data entry of changes to charges and funding and/or calculates and audits for correctness. Works with the Payroll Office on actual payment process or troubleshooting of errors. All transactions must be in compliance with statutory, regulatory and system requirements.
5% - System Upgrades - Assists system development teams for both new system implementations and any system upgrades. Attends team meetings and participates in special projects as necessary to analyze problems or develop system procedures.
5% - Other duties as assigned.

Please include a resume and a cover letter addressing how you meet the required qualifications, and the names and contact information to three references with your online application.

• Application review will begin Friday, June 30th and will continue until a pool of qualified applicants is collected.

Brittany Sanchez
brittanynicolesanchez@ku.edu

Starting at $45,000

Monday through Friday, 8-5

Friday June 30, 2023

Monday July 10, 2023

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