Director, Administrative Operations - Division of Academic Internal Medicine and Geriatrics
Hiring Department : Department of Medicine
Location : Chicago, IL USA
Requisition ID : 1025308
Posting Close Date : May 29, 2024
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
Description:
Position Summary
The Director of Administrative Operations leads and oversees the operational, financial, regulatory, and business activities of a large unit and a center, the Division of Academic Internal Medicine and Geriatrics. This includes financial analysis and strategy related to medical service, health maintenance, and procurement programs; human resource and facilities management; business development, marketing, and public relations; contract negotiations; interfacing and ensuring compliance with granting organizations, regulatory agencies, and university policies and procedures. Represents the Division Chief on department/campus/university committees.
Duties & Responsibilities

Financial Management / Business Development

-Develop the annual division budget, including providing monthly financial reporting and forecasting, cash flow management, capital spending and expenditures review and approval.

-Develop strategic plans, annual goals and objectives and administrative direction of the division.

-Identify new business opportunities by analyzing and presenting financial data for the development of new services, facilities, procedures, and costs.

-Oversee the operational payment structure, monitor payments and patient billing as outlined in contracts and ensure compliance with insurance companies.

-Lead divisional marketing efforts by developing and implementing a marketing plan and measuring and reporting results.

-Create, implement, and monitor division strategic plan.

Operations Management

-Oversee maintenance, repair, remodeling, and equipment purchases by identifying needs, planning, budgeting, and reviewing contracts as needed.

-Manage off-site practices by negotiating the terms for revenue generating contracts, monitoring, and renegotiating leases.

-Direct all day-to-day administrative activities.

-Maintain and report division space utilization inventory.

Grants Management

-Responsible for oversight of grant activities. Ensure research aims are met; ensure compliance

Human Resources

-Recruit, select, evaluate, and train administrative staff.

-Oversee and direct recruitment activities of faculty, physicians, and staff with assistance of appropriate management staff. Ensure appropriate credentials are received as needed.

-Develop and monitor compensation plans, income guarantees and productivity incentives.

Perform other related duties and participate in special projects as assigned.

Perform other related duties and participate in special projects as assigned.

Qualifications:
Minimum Qualifications

• Bachelor's degree in Healthcare Administration, Business Administration, Management or in a related field.
• A minimum of 5 years of administrative/management experience.
• Strong interpersonal, management and communication skills. Knowledge of Microsoft Office.

Preferred Qualifications

• Master's Degree
• Management experience in healthcare

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
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