Program Assistant - DOM, Division of Infectious Diseases, Office of Health Literacy

Hiring Department: College of Medicine DOM, Division of Infectious Diseases, Office of Health Literacy

Location: Chicago, IL USA

Requisition ID: 1024524

Posting Close Date: 3/29/2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits

UIC is seeking a Program Assistant to join our College of Medicine, Department of Medicine, Division of Infectious Diseases, Office of Health Literacy team. The Program Assistant will act as the manager and team leader of the office, focusing on communicating between various entities in and around UIC and maintaining resources for the Office of Health Literacy.

The Office of Health Literacy will work with local, county, state, and global entities, it strives to: reduce health disparities, promote health equity and prevent chronic illnesses in socioeconomically diverse communities; educate students and healthcare providers in literacy- and wellness-promoting strategies; and recruit next-generation healthcare workers from diverse backgrounds.

Duties & Responsibilities:

Administration:

• Perform the daily functions of office administration and report to the Executive Director, including but not limited to: preparation and timely submission of outreach materials, communication and outreach between outside entities, and development of written reports.
• Coordinate the ordering, inventory, and maintenance of equipment, instruments, and data collection and analysis tools

Grant Management:

• Assist in the coordination, supervision, and completion of projects
• Maintain efficient and effective grant-related workflow
• Occasionally assist in study protocol development
• Collect, process, and analyze data

Communication:

• Serve as a point of direct contact for the Office of Health Literacy questions and concerns from external units
• Draft correspondence such as emails, reports, etc. Engaged in the publication enterprise.
• Attend meetings as requested by the Executive Director; may require some local travel

Staff Management:

• Supervise, direct, and coordinate the work of lower level staff
• Hire and train new staff for the continued workflow of the office

Other Duties:

• Perform other related duties and participate in special projects as assigned
• Providing backup support for the Executive Director in their absence.

Minimum Qualifications Required:

• Bachelor’s degree.
• Demonstrated experience in Public Health related projects.

Preferred Qualifications:

• Master’s Degree
• Pre-Award Research Administration Experience
• Excellent writing Experience

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation