Human Resource Assistant Manager - UICOMP HR

Hiring Department: Human Resources

Location: Peoria, IL USA

Requisition ID: 1019887

Posting Close Date: August 4, 2023

This position is located on the Peoria campus 170 miles southwest of Chicago. Onsite work is required.
The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at http://peoria.medicine.uic.edu.

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Description:

As part of the HR team, this position initiates and coordinates varied and complex professional HR duties on the Peoria Campus. The HR Assistant Manager is responsible for mandated reporting, compliance, maintenance of complex human resource programs and systems as well as recommending process improvement. The position requires an in-depth knowledge of HR law, Civil Service Statutes and Rules, University of IL Policy and Rules, UIC Policy and Rules, union contracts and the state benefit programs. Serves as a departmental liaison answering leadership and staff inquiries. This position requires a high-level of independent judgment, discretion, initiative and organization. The position works under administrative direction from the Human Resource Associate (HR Director).
Duties & Responsibilities

• Serves as a department recruitment consultant to departments. Coordinates and processes Civil Service recruitment including requisition submission, postings, applicant review/credentialing, selection documentation, nepotism approvals, education and license verification, restrictive screening, submission of criminal background checks, references, I-9’s, orientation of new employees, and processing of employee documentation/new hire task list items. Position ensures compliance with complex Civil Service policies, procedures, and rules, as well as University, state, and federal employment policies. Assists with Civil Service audits. Responsible for candidate, faculty and staff benefit orientations. Supports HR Director in job description review/renewal/audits as assigned.

• Coordinates bi-weekly payroll, payroll corrections, miscellaneous transactions and maintains accurate funding source information for all positions. Responsible for processing separations/terminations and miscellaneous transactions including system accesses/security. Coordinates GoTime leave process for Civil Service exempt staff. Responsible for twice yearly GoTime upload making adjustments as needed.

• Obtains and maintains FMLA/leave documentation for Civil Service employees. Counsels department managers and staff in the use and tracking of leaves. Reviews, analyzes, and coordinates adherence to FMLA laws and University leave policies. Serves as UIC leave liaison. Assists employees in applying for disability and Shared Benefits. _x000d_ Responsible for confidential employee files as well as database maintenance. Oversees photo ID badge process. Responsible for the maintenance of written operations manual for the department. Serves as a resource to employees by coordinating SURS retirement meetings and oversees processing of retirement related terminations. Distributes University announcements.

• Assists the Human Resource Associate in counseling employees and managers on sensitive issues such as interpersonal conflicts, recruitment, turnover, and job performance.

• Develops, coordinates and encourages participation in employee activities and programs such as the celebrations, flu shots, wellness programs, service, newsletter and recognition awards, etc. Promotes staff involvement and works to develop positive relationships between the Human Resource Department and staff.

• Performs other related duties and participates in special projects as assigned. Assumes responsibility for overflow/special projects as assigned by the HR Associate. Develops reports, presentations and trainings as requested. Assumes time sensitive HR Associate responsibilities in her/his absence coordinating with leadership as needed.

Qualifications:

Minimum Qualifications

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation