Assistant Director of Alumni Relations (Associate Director of Alumni Engagement) - Advancement

Hiring Department: Administration

Location: Chicago, IL USA

Requisition ID: 1022953

Posting Close Date: 2/2/2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Description:

Reporting to the Senior Director of Alumni Relations, the Assistant Director of Alumni Relations' (Associate Director of Alumni Engagement) primary responsibility is to manage and support the development of a robust, comprehensive alumni engagement program that expands relationships, recognition, and pride for more than 30,000 alumni and learners. This position develops and promotes alumni programming over three campuses that supports the mission and the strategic goals of the University of Illinois College of Medicine. This employee is a team member in the Office of Medical Advancement.
Duties & Responsibilities:

• Coordinate, grow, and support the alumni engagement efforts of the College of Medicine and ensure that programming and initiatives are aligned with UICOM, UI Health, and overall UIC Advancement goals.

• Under the direction of the Senior Director of Alumni Relations, develop external (alumni leaders, donors, and volunteers) and internal (department heads, administrators, faculty, staff, and students) relationships to collaborate on engagement initiatives and deliver the highest level of content-driven programming that meets annual engagement and fundraising goals across three campuses.

• Under the direction of the Senior Director of Relations, and using a service model approach, implement an annual outreach plan based on the Alumni Engagement Metrics data to successfully meet established goals, expected outcomes, and deliverables.

• In collaboration with the Senior Director of Alumni Relations and the UI Health Donor Acquisition and Engagement team, coordinate and execute an annual calendar of alumni communications to deliver consistent messaging across multiple channels to inform and inspire alumni engagement, service, and philanthropy.

• Collaborate on strategic efforts to support the growth and development of UICOM in accordance with goals set by the leadership of the three campuses.

• Assist in managing the alumni program budget, evaluate activities, and prepare reports demonstrating the growth and value of alumni engagement using data, surveys, and feedback.

• Support areas of synergy to maximize resources and provide a coordinated alumni experience.

• Assist with drafting, editing, and proof-reading correspondence, reports, proposals, and briefings to be used in the recruitment, engagement, training, management, and stewardship of alumni volunteers and donors.

• In partnership with the Senior Director of Alumni Relations, develop framework to establish, recruit, and onboard the COM Alumni Leadership Councils, committees, and task forces with clearly defined roles, responsibilities, and goals across three campuses.

• Support the COM Alumni Leadership Councils, committees, and task forces to enhance partnerships and outreach plans.

• Contribute to various volunteer engagement initiatives including the UIC Connected online mentoring platform and COM opportunities and special events (virtual and in-person). Coordinate the content development and production of event materials and collaterals.

• Represent UICOM, UI Health, and UIC Advancement at alumni events and other University functions as necessary and provide on-site support during program and event execution.

• Serve as a “power user” of customer relations management (CRM) database and event registration platform to capture accurate and complete alumni information, track alumni engagement, and to support program delivery. Request research, pull canned reports, update engagement plans, etc.

• Manage and coordinate alumni and student volunteers, student workers, other administrative staff, assistants, and staff when working on programs and projects.

• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

• Bachelor's Degree (120 semester hours) in communications, business administration, marketing, public relations, or a closely related field.

• Three years of work experience in alumni relations, advancement, volunteer engagement, special events, meeting planning, social media management, or a related field.
• Exhibited ability to interact comfortably, tactfully, and effectively with alumni, donors, volunteers, and internal constituents of diverse backgrounds.
• Demonstrated ability to work collaboratively in a dynamic team-based organization.
• Excellent oral and written skills and strong planning and administrative skills.
• High professional and ethical standards in all matters, including the handling of confidential information.
• High degree of proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook) and database management essential.
• Flexibility to work outside of normal business hours. Peak event periods require additional hours including evenings and weekends.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation