Accounting Associate - Office of Research

Hiring Department: Dentistry Office of Research

Location: Chicago, IL USA

Requisition ID: 1014438

Posting Close Date: November 9, 2022

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Description:

Under the supervision of the Director of Research Services, the Accounting Associate position will perform a variety of tasks that include fund/grant accounting, budgeting, preparing sponsored-required financial reports, supporting internal and external audit requests.
Duties & Responsibilities

• Helps maintain grant history shadow system for internal record keeping.

• Review with each Principal Investigator their annual budget and quarterly expenditures from a) federal grants, b) corporate contracts, c) start up (MOU) accounts and d) gift accounts.
• Review with each Principal Investigator that salary offsets are maintained and managed.

• Assist the Director of Research Services in the maintenance of grant records for the College of Dentistry and provide reporting for all grant activity and effort reporting.
• Provide reporting to Departments and ADR regarding comprehensive grant activities (income and expenditures) used in providing annual reporting to the Dean and Vice Chancellor of Health Affairs
• Prepare reporting of current active grants monthly to the Director of Research Services and work with Business Managers to help update annual grant reporting to the Office of Research

• Assist in general business operations of the Office of Research and Oral Biology, supply ordering, T-card processing, P- Card, printing statements, processing reimbursements, ordering food for meetings and various seminars.
• Ensure department T-Card compliance and reconcile card holder’s transactions
• Perform other related duties and participate in special projects as assigned.

About the College of Dentistry:

The College of Dentistry is the largest oral health college in the State of Illinois, provides care for 35,000 patients a year, and has over 500 students seeking dental degrees including DMD, PhD and Master’s programs. The University offers a comprehensive benefits package, which includes Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave that includes Vacation, Holiday and Sick. In addition, the University offers tuition waivers for employees and dependents. Click for a complete list of benefits: at: https://www.hr.uillinois.edu/benefits.

Qualifications:

Preferred Qualifications:

• Work experience and/or training in Accounting preferred, preferably in a non-profit or University environment.
• One to two years of grant management/federal grant experience and experience in fund accounting and business systems, i.e. Banner.
• Preferred working knowledge of government agency guidelines for post-award activities and audit guidelines.
• General knowledge of standard accounting principles, sponsored programs, and grant application processes.
• Proficient in the use of Microsoft Office and spreadsheet applications.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

This position requires Illinois Residency within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation