Accountant I - Utilities Administration - UIC

Hiring Department: Utilities - UIC

Location: Chicago, IL USA

Requisition ID: 1024952

Posting Close Date: May 6, 2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

The Accounting I (Utilities Business Coordinator) coordinate the business transactional and reporting requirements of the Utilities and Energy Services department. At the direction of the Assistant Director of Utilities, they will be responsible for entering, reviewing, and reconciling university P-card and T-card charges, TEM and Chrome River requisitions, and iBuy and Banner purchase order requests for approval by the Director of Utilities. When requesting purchase orders and making other types of payments, they will ensure that the proper coding is in place to facilitate inventory tracking and to ensure all expenditures are allocated to the correct program code. They will review and approve journal vouchers for accuracy. They will monitor transactions in the university ledgers and ensure that they are coded to the correct FOAPAL string to facilitate regular financial analysis from Business Services. They will be responsible for following up on accounts payable issues with vendor
Duties & Responsibilities:

• Entering, reviewing, and reconciling University P-card and T-card charges, TEM, and Chrome River requisitions, and iBuy and Banner purchase order request. Assisting with employee travel reimbursements.

• Monitoring transactions in university ledgers, reconciling, and ensuring that they are recorded in the correct FOAPAL string. Reporting findings to OVCAS Business Services. Request the creation of new FOAPAL segments as needed to accurately characterize Utilities and Energy Services expenses.

• Originating payroll adjustments using UES payroll entry and reconciliation. Ensuring new employees are added to the appropriate FOAPAL string in UES. Handling GoTime payroll entry processes for UES – sending e-mail reminders to UES employees, ensuring new employees are added to the system, monitoring the system regularly.

• Tracking and managing encumbrance balances for purchase orders and making recommendations about opening new purchase orders and closing old ones

• Providing accrual estimates to OVCAS Business Services for revenues, expenses, and prepaid expenses.

• Other related duties as assigned.

Minimum Qualifications Required:

1. Any one or any combination of the following, totaling three (3) years (36 months) from the categories below:

A. Work experience and/or training in Accounting or a closely related field

B. College course work and/or training in Accounting or a closely related field (including 12 semester hours in accounting)

• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation