Temporary / Permanent :

Temporary - Not to Exceed : June 30, 2025

Other Conditions : To begin April 2024. Continuation subject to funding and program needs.

Duties and Responsibilities

• Under the supervision of Pos. No. 0097183, Fiscal Specialist, Senior, reviews, audits, and processes UH / RCUH documents, including but not limited to, requisition and disbursement vouchers to ensure compliance with Statutes, State and UH / RCUH procurement policies and procedures, terms and conditions of external funding agencies, and University principles.
• Responsible for the distribution, logging and utilization of purchase orders and other purchasing documents.
• Responsible for reviewing all necessary procurement documentation are provided and correct for all purchases.
• Assists in working with campus administrators, University officials, and outside vendors to resolve procurement issues.
• Reviews and audits all travel documents in accordance with established policies, procedures, and collective bargaining agreements.

Submits documents to appropriate Systems offices (Disbursing, RCUH) for further action.

• Reviews and maintains purchasing card usage and ensure expenditures are proper and reasonable.
• Assists in monitoring the College's purchasing card system, including the review, audit / correction, and reconciliation of P-Card transactions on a monthly basis, ensuring appropriate use of funds.
• Reviews and approves student employment transactions (hire, changes to account codes, appointment period, pay increases, etc.).
• Oversees the processing of online payroll payment transactions (SECE,TAPS). Audits, resolves and corrects problems or discrepancies regarding these payments.
• Conducts audit of posted SECE and TAPS payment transactions to verify accuracy.
• Reviews and processes the proper documentation to establish, maintain, and update vendor files in the Kuali Financial System.
• Updates and maintains campus account code listing for appropriated and extramural funds as needed.
• Assists in verifying fund availability and balance inquiries by campus departments.
• Assists supervisor with ensuring the Cashier's window is adequately staffed and appropriate services are provided. Ensures transactions (tuition payment, student refund, etc.

are conducted accurately using the Banner computerized student information system.

• Assist in compiling and consolidating annual fiscal year-end reports for submission to Central Offices.
• Processes all tax set-off adjustments, including but not limited to, updating accounts receivable records and following-up on notices to individuals.
• Assists Business Office staff in interpreting rules, regulations, procedures, policy and / or contract compliance.
• Assists supervisor with ensuring daily operational needs are met with adequate staffing.
• Supervises, trains, and schedules student assistants. Prepares student work agreements, certifies and approves payroll timesheets.
• Other duties as assigned.
• Denotes Essential Functions

Minimum Qualifications

• Possession of a baccalaureate degree in Accounting, Business Administration, Social Sciences, or related field; or any equivalent combination of education and / or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices and techniques in the areas of accounting and / or fiscal administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting and / or fiscal administration.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of accounting and / or fiscal administration.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• Demonstrated ability to exercise tact, be polite, and courteous. Must have the ability to work well with others, to have proper business phone and email etiquette, and the ability to provide quality customer service.
• Demonstrated ability to effectively organize and carry out multiple tasks with conflicting deadlines.
• Demonstrated ability to analyze, interpret, and use sound logic and judgment when applying administrative policies and procedures.
• Demonstrated ability to produce work that is detail oriented, accurate, neat, and organized. Must be able to follow-up on assigned tasks through satisfactory completion.

Desirable Qualifications

• Ability to plan and supervise the work of subordinate personnel.
• Knowledge of computer technology : spreadsheet, database management, word processing, internet and desktop publishing.
• Ability to prepare and maintain comprehensive computerized fiscal records.
• Experience and / or knowledge of Kuali and RCUH financial systems, e-Thority, and / or UH payroll systems (SECE, TAPS).

Last updated : 2024-02-27