Job Summary:

Job Description:

Jobs in this career family involve building relationships with external parties for the purposes of information sharing and facilitation of strategic partnerships. Functions include government relations, alumni relations, commercial business relations, non-profit relations, and event planning/management. This position will report to the Director of Alumni Relations and Advancement.

The Alumni Relations Program Manager at the University of Colorado Anschutz Medical Campus will serve as an alumni engagement officer for the campus with a primary focus on developing alumni relations programs for the CU School of Medicine MD program and the specialty training departments. This position will develop and execute a strategy with the Director of Alumni Relations and Advancement to identify alumni engagement priorities. This position will be responsible for executing an alumni engagement plan that cultivates a community within the alumni base. This position supports engagement strategy, planning and execution; volunteer management; board management; data management; alumni communication and outreach; and relationship building to support the engagement and philanthropic pathway of the alumni population. The ideal individual will be able to work with the School, the alumni community and other departments on campus to cultivate meaningful and intentional engagement opportunities and experiences for alumni.

Program Emphasis:

The Alumni Relations Program Manager will be a key driver in the growth of school-based alumni engagement through alumni programs and outreach, alumni volunteer development and the identification and development of key relationships. This position is focused on connecting the alumni community to the school and network through programming and outreach. It will also partner with fundraising colleagues to support the growth of the base of philanthropic support for the assigned schools or programs, with potential project management of alumni giving communications initiatives.

The role is focused on engagement of alumni including resident alumni. This position will develop and execute a strategy with the Dean or Director of their assigned programs to identify alumni engagement priorities. This position will also plan and execute programs for alumni, based on the alumni engagement priorities of the school or program this role supports. This position will be responsible for managing and leading the CU Medical Alumni Association board of directors, for developing relationships with key partners at the School for collaboration, such as the Student Affairs Office, Diversity Equity and Inclusion Office, and the Continuing Education office. This role will develop content for alumni communications in partnership with the CU Anschutz Office of Alumni Relations and the related school’s or program’s communication department. This role will support improved contact and engagement data for the alumni population.

This role will be an essential, strategic partner in expanding the base of engaged alumni for the assigned programs. This person will be a key member of the Office of Alumni Relations to develop and support strategies that cultivate alumni relationships to encourage a life-long connection to the campus, provides benefits and connection for alumni after graduation, and increases the volunteerism and support of the alumni population to the campus.

Supervision Received: Reports to the Director of Alumni Relations & Advancement

Supervision Exercised: No direct reports.

Essential Duties:

Program Management – (60%)

• Develops alumni strategies that direct the prioritization of programming goals.
• Develop and manage budget for the MD alumni program.
• Develops relationships with key partners to find collaboration opportunities.
• Develops programs and recommends strategy to engage and cultivate current and former residents and fellows in collaboration with the various departments in the School of Medicine.
• Manage student engagement to help build pathway as future alumni.
• Manages and supports student and alumni programming such as the Innovations in Medical Education grant process and mentor panels.
• Maintain partnership between the Office of Student Life and Office of Diversity, Equity and Inclusion for admissions, FirstUp and future student/alumni programming.
• Manages the alumni award processes, including nominations, selections, and partnering on award events.
• Evaluates alumni programs and services for customer satisfaction using post-event surveys and measurements.
• Oversees content production of alumni electronic communications and print publications including website maintenance, e-newsletters, magazines, newsletters, brochures, invitations, and other communications.
• Works closely with CU Anschutz Office of Alumni Relations team to provide best practice services and support to the alumni population.
• Assists with the development and coordination of all alumni events and outreach, which may include reunions, mentoring events, awards events, networking events, housestaff events and speaker events.
• Responds to all inquiries for the MD program and Housestaff.
• Represents the University at events in order to support the University and cultivate alumni relationships.
• Partners and supports CU Annual Giving colleagues to inform messaging of alumni giving campaigns.

Volunteer Management – (30%)

• Oversees the CU Medical Alumni Association board of directors, including strategic initiatives, subcommittees, and recruits, trains and supervises volunteers.
• Recruits, coordinates, supports and supervises alumni volunteers as needed for alumni events, projects and special initiatives.
• Recruits, trains, and manages reunion volunteers and committees in conjunction with the School of Medicine Fall Reunion.
• Recognizes alumni volunteers, including preceptors, for their contribution to the School and alumni association.

Data Analysis (10%)

• Enhances alumni contact information in the CU Advancement CRM and maintains an organized tracking system for reporting and analytics.
• Develops processes to improve contact data management.
• Fulfills requests for data related to alumni activities.
• Develops and maintains a deep understanding of institutional priorities, academic programs and centers of excellence in order to translate these assets into communications and programs to raise awareness within the alumni community.
• Tracks alumni engagement activities in CU Advancement CRM to show impact of alumni programs.
• Able to travel up to 10% (Required for this position)
• Available for some evenings and weekends when required for events and board meetings.
• And various other duties or tasks as assigned and/or needed.

Why Join Us:

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit:

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• Graduation from an accredited college or university with a bachelor’s degree.
• Minimum 3 years of alumni relations, fundraising, public relations or related experience.
  • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis, but not for the specific 3 years of experience.

Preferred Qualifications:

• 4 years of alumni relations, fundraising, public relations or related experience.
• Experience in higher education environment or a medical campus environment.
• Experience in events and volunteer and/or board management.

Knowledge, Skill, and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Ability to execute events.
• Ability to manage volunteers successfully.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
And various other duties or tasks as assigned and/or needed.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Shannon Palombi, Shannon.Palombi@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by April 16, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $61,725 - $72,000

The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator:

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.