Location: Santa Cruz
Job ID: 46936
JOB POSTING
For full consideration, applicants must submit a diversity statement with their application. NOTE: it is highly recommended that you merge ALL your application materials into one document and attach as your resume.
NOTIFICATIONS
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 01-24-2023
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
DEPARTMENT OVERVIEW
The Arts Division offers technical training, aesthetic development, and historical, theoretical and critical studies in art, history of art and visual culture, dance design/technology, drama, film and digital media, digital arts and new media, games and playable media and music to all undergraduates as well as to undergraduate majors and graduate students. The division comprises departments and programs of study, organized research units, instructional and research programs to attract and retain a diverse population of students, and a variety of support programs and facilities.
The Institute of the Arts and Sciences is the premier visual arts organization at UC Santa Cruz, originating groundbreaking art and social justice initiatives. With galleries located in the city of Santa Cruz, the IAS's national-caliber art exhibitions, events, faculty collaborations, student internships and other arts-based programming creatively educates students and the public about urgent issues impacting our society.
In addition to endorsing the UCSC Principles of Community, the Arts Division sees Diversity, Equity, and Inclusion (DEI) cultivation as a new frontier that leads to a wellspring of creativity, contentment, enhancement of general prosperity and the production of increased artistic innovation. Therefore, we aspire to develop a pervasive level of consciousness within the Arts Division that elevates us to a position of becoming a model of DEI in the 21st century.
For more on our commitment to DEI, visit: https://arts.ucsc.edu/page/arts-division-diversity-equity-and-inclusion-dei-statement
More information can be found here: https://arts.ucsc.edu/
JOB SUMMARY
Under the general supervision of the Arts Division Operations Manager, the Building Coordinator is primarily responsible for the effective management of operations and facilities maintenance, safety issues and administration for a leased building off campus. This building is primarily occupied by the Arts Division's Institute of Arts and Sciences, which features a 6,500 square foot Art Gallery; it will also be home to other campus units and a shared seminar space. Coordinates physical operations for the building including but are not limited to: communicating with landlord, building occupants and other campus units, work orders, divisional moves, inventory tracking, space inventory, key control, telephone and network issues, health and safety issues, and campus and divisional emergency management services. Determines appropriate sources of data and information for interpretation, independently analyzes data, and provides advice and recommendations. Provides support in planning, initiating and implementing policy and procedure.
APPOINTMENT INFORMATION
Salary Information: Salary Range: $29.45 - $33.96 / Hourly. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: Full benefits
Schedule Information:

• Part-time, Variable
• Percentage of Time: 50%, 20 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment
Job End Date: None
Work Location: Off Campus at 100 Panetta Avenue, Santa Cruz, CA
Union Representation: Non-Represented
Job Code Classification: 005194 (FAC MGT SPEC 2)
Travel: Never or Rarely
JOB DUTIES
25% -
Serves as the communication liaison between landlord, building occupants, campus units and management. Prepares building response plans and coordinates education and planning in this area for all building occupants. Provides facility related information to tenants including the proper operation of basic building systems, such as thermostat controls, lighting, access and custodial services. Maintains facility maps, usage and occupancy lists.
25% -
Responsible for the coordination and oversight of all facility support services including repairs and maintenance. Manages requests for space use in shared areas. Maintains basic user instruction for conference or seminar room systems and equipment in shared space.
15% -
Conducts regular periodic rounds to inspect areas for security, fire and accident hazards and takes appropriate action as required, including reporting infraction of fire and building codes, building rules and other building irregularities to management.
15% -
Provides oversight for student front desk reception and mail room duties (sorting mail & receiving packages/mail and managing copier, shredder, printer, supplies, mandatory postings, etc.)
5% -
Reviews facility project drawing or plans and reports building need compliance, errors or omissions to management, organization personnel and outside contractors.
5% -
Act as Building Coordinator for organization emergency / disaster preparedness for assigned venues. May act as representative of the organization's safety committee and the organization's building emergency committee. Is responsible for building compliance with OSHA / EH&S regulations regarding state and organizational policies and procedures, and works to implement safety and emergency preparedness policies and procedures with staff, including maintaining first aid supplies, fire extinguishers and other safety equipment.
5% -
Works with onsite contractors and other vendors to coordinate work schedules, facilitate emergency access and track progress of work. Purchases supplies and supervises small scale building renovation projects.
5% -
Serve as building's access key controller as defined by the UCPD Access Control Polity, maintaining accurate records of all access control activates ensuring appropriate authority prior to issuing keys, ordering replacement keys as needed, recovering department keys from departing personnel, reporting any failure to recover access control keys to department management and UCPD and security storing unassigned keys in the department's UCPD approve cabinets.
REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Working knowledge of practices and procedures relating to facility maintenance.
• Written communication skills sufficient to prepare for a variety of correspondence, reports, policies and procedures and training documents.
• Active Listening, interpersonal communication and problem-solving skills to effectively resolve questions, concerns, issues or problems and ensure cooperative and productive working relationships.
• Skills to work independently and as part of a team.
• Working organization skills to work on multiple projects with competing deadlines, to establish goals and workload priorities, and to meet project deadlines.
• Demonstrated commitment to embracing diversity in all its forms and striving for an inclusive community that fosters an open, enlightened, and productive environment. Please see Principles of Community for information on campus expectations.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• Ability to safely perform the physical requirements necessary in storing and moving materials. The ability to lift light to moderate objects up to 40 lbs., with or without accommodation.
• Ability to respond to emergencies after hours as necessary.
• Ability to travel to multiple work locations on and off campus.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. For full consideration, applicants must submit a diversity statement with their application. NOTE: it is highly recommended that you merge ALL your application materials into one document and attach as your resume. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.
EEO/AA
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=46936&PostingSeq=1
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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